Administrative Supervisor

We are a family-owned company that is the leader in California for lumber manufacturing. We've been in business for more than 50 years and have an average tenure companywide of over 12 years. We pride ourselves on offering a collaborative culture in which you can learn and grow your skillset for the long-term.

Currently we are hiring an Administrative Supervisor for our Santa Barbara location. If you have experience with managing administrative functions, as well as, some general bookkeeping experience we'd love to hear from you!

401(k) with company match
health and dental insurance
disability insurance
life insurance
vision insurance
paid time off

+ More!

As an Office Manager, you will play a vital role in ensuring the smooth operation of our office on a day-to-day basis. Your responsibilities will include:

• Critical role in overall operation success, working closely with branch management and company leadership.
• Manages administrative functions for Southern Market (Santa Barbara, Goleta, Buena Tool).
• Reviews and manages branch operating reports and financial data.
• Handles fleet management and document processing for the Monterey Office.
• Ensures timely and accurate work, delegation of urgent matters, and process training.
• Responsible for branch administrative staff and accounts receivable.
• Proficient in resolving customer issues and complaints, wage and hour laws, and Union contract language.
• Manages time and attendance discrepancies, payroll, and commission agreements.
• Leads employee onboarding, safety coordination, and safety incentives.
• Handles employee-related issues with strong communication and emotional intelligence.
• Manages vendor setup, invoice approvals, and expense allocation.
• Coordinates and conducts admin employee training.
• Monitors compliance with established processes and provides clerical support when needed.

Qualifications:

The ideal candidate will have the following qualifications:

1. 2 - 3 years of experience as a Manager, Front Office Manager, or Administrative Assistant
2. General Book keeping experience, ability to read and interpret operating and financial information
3. Proficiency in MS Office and knowledge of relevant accounting software (e.g. QuickBooks).
4. High degree of accuracy and attention to detail.
5. Excellent organizational and multitasking abilities.
6. Strong verbal and written communication skills.
7. Ability to work under pressure and meet deadlines.
8. A problem-solving mindset with the ability to think on your feet.
9. A team player with leadership skills.
10. A degree in Business Administration or related field is preferred.