Buyer's Assistant/Bookkeeper

Growing company based in Safety Harbor, FL looking for their next Bookkeeper

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A bit about us:

This company publishes the industry-leading collection of reference guides for wildlife identification, outdoor recreation, travel and safety and survival skills. They are the largest publisher of folding pocket-sized guides with over 650 titles in print and more than 6 million copies sold. With titles for all 50 states plus a growing list of international destinations,

Why join us?

  • Growing company
  • Attractive Benefits Package
  • Positive and welcoming team
  • Monday-Thursday 8:30-5 with short days on Fridays (8:30-3:00) to allow an early start to every weekend to ensure work-life balance.

Job Details

Job Responsibilities:
  • Maintain company financial records in QuickBooks, including posting payables and receivables, conducting bank reconciliations, and generating financial reports each month.
  • Oversee order entry and receivables collections.
  • Maintain accurate inventory by reconciling sales and incoming manufacturing.
  • Prepare payroll bi-weekly for ADP.
  • Manage attendance, vacation, benefits, and time-off schedules.
  • Maintain historical records by filing documents.
  • Produce reports on title or account performance from
  • Comply with federal, state, and local legal requirements for annual registrations and filings.
  • Contribute to team effort by accomplishing related results as needed.
  • Production management/purchasing
  • Establish and maintain vendor relationships relating to product and marketing materials.
  • Generate purchase orders for printing (products and marketing collateral).
  • Liaise with Editorial admin and Supply manager to ensure a smooth flow from job initiation to “stock on hand.”
  • Maintain all product tracking and historic files including production control system (applying print run and series system, tracking binders with required elements).
  • Assign ISBN (10 & 13), including the maintenance of a tracking and documentation method that is useable/understandable/acceptable to owners.
  • Assign UPC/EAN codes, including annual registration, tracking, and technology updates to keep the WAT system current with UCC.
  • Register copyright through the US Library of Congress website.

Qualifications / Skills:
  • Maintain or set necessary standards for accounting-related procedures.
  • Analyze sales and other performance metrics.
  • Able to complete routine tasks in a timely manner, keeping pace with regular monthly schedules for routine reports.
  • Attention to detail.
  • Confidentiality.
  • Thoroughness.

Education, Experience, and Licensing Requirements:
  • Bachelor’s degree in accounting, finance, or a related field.
  • Previous bookkeeping experience required.
  • Experience in working with multiple legal entities under different legal umbrellas.

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Job Details
Managed by Jobot Pro
Safety Harbor, FL
Job Type
$50,000 - $55,000