Buyer's Assistant/Bookkeeper

This company publishes the industry-leading collection of reference guides for wildlife identification, outdoor recreation, travel and safety and survival skills. They are the largest publisher of folding pocket-sized guides with over 650 titles in print and more than 6 million copies sold. With titles for all 50 states plus a growing list of international destinations,

Job Responsibilities:

• Maintain company financial records in QuickBooks, including posting payables and receivables, conducting bank reconciliations, and generating financial reports each month.
• Oversee order entry and receivables collections.
• Maintain accurate inventory by reconciling sales and incoming manufacturing.
• Prepare payroll bi-weekly for ADP.
• Manage attendance, vacation, benefits, and time-off schedules.
• Maintain historical records by filing documents.
• Produce reports on title or account performance from
• Comply with federal, state, and local legal requirements for annual registrations and filings.
• Contribute to team effort by accomplishing related results as needed.
• Production management/purchasing
• Establish and maintain vendor relationships relating to product and marketing materials.
• Generate purchase orders for printing (products and marketing collateral).
• Liaise with Editorial admin and Supply manager to ensure a smooth flow from job initiation to “stock on hand.”
• Maintain all product tracking and historic files including production control system (applying print run and series system, tracking binders with required elements).
• Assign ISBN (10 & 13), including the maintenance of a tracking and documentation method that is useable/understandable/acceptable to owners.
• Assign UPC/EAN codes, including annual registration, tracking, and technology updates to keep the WAT system current with UCC.
• Register copyright through the US Library of Congress website.

Qualifications / Skills:

• Maintain or set necessary standards for accounting-related procedures.
• Analyze sales and other performance metrics.
• Able to complete routine tasks in a timely manner, keeping pace with regular monthly schedules for routine reports.
• Attention to detail.
• Confidentiality.
• Thoroughness.

Education, Experience, and Licensing Requirements:

• Bachelor’s degree in accounting, finance, or a related field.
• Previous bookkeeping experience required.
• Experience in working with multiple legal entities under different legal umbrellas.