Corporate Practice Assistant

Corporate Legal Assistant Position w/ World's Most Altruistic Law Firm

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A bit about us:

Our esteemed client is one of the world's most altruistic law firms and are nationally recognized for its positive impact on the planet through environmental initiatives! This firm is seeking a dynamic and detail-oriented Legal Administrative Assistant to join our Corporate + Energy Practice Groups. As a key member of our team, you will play a crucial role in supporting the efficient functioning of legal operations.

Why join us?

  • Excellent benefits
  • Career advancement
  • Amazing culture
  • Competitive salary
  • Competent staff
  • Supportive leadership
  • Competitive 401(k)

Job Details

Global law firm: [to be disclosed]
Job title: Corporate Legal Assistant/Practice Assistant
Practice group: Corporate + Energy Practice Groups
Compensation: $65,000-90,000/Per Year
Job type: Direct-Hire, Full-Time, Non-Exempt
Additional: Exceptional Benefits + Bonus Structure
Location: San Diego, CA [hybrid]

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Job Description:

Provide high-level legal and administrative support to corporate attorneys
Prepare template/shell documents and finalize legal documents
Maintain corporate minute books, stock ledgers, and stock books
File documents with the Division of Corporation
Handle transaction closings and prepare closing notebooks
Update billing software with time entries
Manage proformas, client invoices, and resolve billing issues
Communicate with clients and outside counsel, assist with obtaining signatures on legal documents
Coordinate client travel and holiday greetings
Manage timekeepers' calendars and monitor docketing deadlines
Distribute mail and handle correspondence
Schedule meetings and coordinate reservations for conference rooms and lunches
Track Continuing Legal Education (CLE) credits and prepare compliance reports
Facilitate business development or professional development expense approvals
Answer phone calls and provide assistance as needed
Arrange travel for team members
Update and maintain the practice group's intranet, ensuring compliance with confidentiality policies

Additional Responsibilities:

Keyboard correspondence and legal documents
Transcribe voice mail messages
Apply track changes, formatting, and styles to documents
Utilize document comparison software for redline comparisons
Provide coverage for the practice assistant team during high workload periods or absences
Delegate projects and assist with technology or firm procedure-related questions
Handle various administrative tasks, including scanning, copying, faxing, printing, and organizing documents
Open new client/matter records and maintain electronic and physical files

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Job Details
Managed by Jobot Pro
San Diego, CA
Job Type
$65,000 - $90,000