Corporate Practice Assistant

Prestigious Law Firm Seeking a Corporate Practice Assistant for Gorgeous Portland Office!

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A bit about us:

Prestigious Corporate Law Firm Seeking a Corporate Practice Assistant for Headquarter Office in Portland!

Why join us?

Excellent benefits, proper work-life balance, excellent culture, strong leadership, and career advancement!

Job Details

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

1. Legal Document Preparation and Management
Prepare template/shell documents, revise and finalize legal documents, including bylaws, articles of incorporation, asset purchase agreements, stock purchase agreements, leases, merger and acquisition documents, stock certificates, board consents and board minutes; prepare, update and maintain corporate minute books, stock ledgers and stock books; file documents with the Division of Corporation; prepare documents for transaction closings; and prepare electronic or hard copy closing notebooks.

2. Word Processing
Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.

3. Timekeeping and Billing
Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.

4. Client Service
Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.

5. Teamwork
Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.

6. File and Document Management
Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.

7. Other Administrative Support
Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm’s intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.
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Easy Apply Now
Job Details
Managed by Jobot Pro
Location
Portland, OR
Job Type
Permanent
Compensation
$55,000 - $65,000