Medical Office Manager

Newport Beach - Medical Office Manager - Lots of room for growth/development, great compensation

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A bit about us:

A Private Physical Therapy Corporation is committed to prioritizing the well-being of our clients in a personalized setting. Our approach encompasses specialized manual therapy, targeted exercise techniques, advanced technology, and individualized nutritional guidance. Focusing on assisting individuals dealing with chronic pain, orthopedic injuries, and those aiming to resume sporting activities, our client-centric and family-friendly culture sets us apart. Located in Newport Beach, we are recognized as a leading Holistic PT and Wellness clinic, specializing in orthopedic manual therapy and comprehensive wellness services.

Why join us?

Advancement Opportunities:
Embark on a fulfilling career path with the chance to ascend to the role of Lead Office Manager. As the key liaison for troubleshooting systems and personnel matters, you'll conduct regular performance reviews, manage recruitment efforts, and oversee clinic operations in the owner's absence. The prospect of assuming these responsibilities in the future makes this role ideal for those looking to make a lasting impact on the clinic's success. Currently, the owner's active involvement as the lead therapist on-site daily creates a dynamic environment, offering a unique opportunity for individuals to contribute significantly to the clinic's operational excellence.

Comprehensive Benefits and Well-being:
In addition to competitive healthcare benefits, we prioritize your work-life balance with paid time off and sick leave. Your professional growth is further supported through access to our extensive online classes and library, featuring hundreds of on-demand videos and classes. Beyond personal development, enjoy easy access to a range of clinic services, including specialty physical therapy, Pilates sessions, a dedicated recovery room, and invigorating MELT classes, ensuring your overall well-being is a top priority at every stage of your career with us. Join our team and become part of a workplace culture that values growth, well-being, and continuous advancement.

Job Details

Role Overview:

As the assistant office manager, you play a pivotal role as the central point of contact for various team members, including the owner, client experience coordinator, aides, marketing assistants, and physical therapists. The ideal candidate possesses a positive and friendly demeanor, exceptional communication skills, strong organizational abilities, and the flexibility to adapt to unforeseen challenges. Proactivity, persistence, and superior time management are crucial attributes, complemented by proficiency in various software tools and platforms. Duties range from managing day-to-day operations, collaborating with service providers, overseeing HR matters, and ensuring compliance with regulations to handling financial tasks, such as invoicing, expense scrutiny, and revenue tracking.

Key Responsibilities:

Manage day-to-day operations, evaluating and implementing new processes.
Collaborate with service providers for office growth and financial viability.
Work closely with HR on employee-related issues, ensuring adherence to employment laws.
Maintain computer systems, working closely with IT staff.
Supervise front and back-office staff to ensure smooth operation.
Implement and administer policies and best practices, ensuring compliance.
Oversee checklists for team members, cross-check with spreadsheets and software reports.
Ensure timely response to client inquiries and manage the appointment schedule.
Screen resumes, set up interviews, and participate in the entire interview process.
Assist in ensuring company compliance with State, County, and Federal regulatory bodies.
Pay invoices, scrutinize expenses, and suggest alternatives for financial efficiency.
Input revenue, patient encounters, and leads into a tracking document for informed decision-making.
Run payroll.

Opportunity for Advancement:

There is an opportunity to advance to become the Lead Office Manager, taking charge of problem-solving, performance reviews, recruitment, and overseeing clinic operations in the owner's absence. The ideal candidate would be interested in taking over these responsibilities in the future. Currently, the owner is on-site nearly every day, working as the lead therapist in the practice and unable to keep a close eye on operations.


Customer service and relationship-building skills.
Administration experience.
Preferred: 2+ years of office management experience.
Preferred but not required: Six Sigma Global Institute Certification.
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Job Details
Managed by Jobot Pro
Newport Beach, CA
Job Type
$37 - $50