New Business Intake Coordinator - law firm experience -remote

  • Century City, CA
  • $55,000 - $80,000
  • Managed by Jobot Pro: Gregg Gauss
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A bit about us:

National law firm with 21 offices. We strive to create a dynamic environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, enjoys being involved in the community, excels at planning the perfect event, thrives in a professional environment and wants to be part of a dynamic marketing team? We have the perfect role for an engaging professional like you!

Why join us?

Close your eyes and try to imagine for a minute what the ideal Am Law 100 law firm could be... what a law firm should be.

Imagine what its values would be and how it would treat its people and its clients. Imagine a firm that stood for something intentional and meaningful. Can you?

We can. We did. that’s precisely what we’re endeavoring to build.

Obviously, top firms provide superior legal skills and client service. That’s the bare minimum―the price of admission. , we created a firm that treats everyone with the utmost respect―top to bottom and side to side. A true meritocracy where its personnel effortlessly work shoulder-to-shoulder and across practices and offices, creating the opportunity for every individual to achieve their very best and thereby can do their best for clients.

We’ve found that our platform offers the ideal opportunity both for rainmakers who want to dramatically grow their practices and for service lawyers who seek challenging work and an environment that sincerely values their important contributions.

Enthusiastically diverse and unreservedly supportive of every lawyer, staff, and professional member of the firm, we continuously invest in our people to help them achieve their personal and professional goals. We hold high expectations of ourselves and each other, with a service mindset of going beyond–proactively anticipating needs and delivering more than requested.

The culture values its people–their goals, their families, and their personal and professional development. In so doing, we believe we are best placed to do the same for our clients.

We vigorously protect our culture. This means we don’t bolt on hundreds of lawyers at a time in an ongoing series of acquisitions. Instead, we have grown in ones and twos, by finding like-minded people who fit our style, value our values, and want to help us build the nation’s best domestic law firm. That’s a tough way to grow. But we’re committed to avoiding the large mergers or costly international offices that can distract us from our mission.

We’ve never aspired simply to be big. We have learned that if you build it, they will come. Our Am Law 100 size is simply what happens when you offer something that people are longing for. Top legal recruiters regularly tell us that when people learn what we offer, they want to be part of it. So, we grow.

That’s what we think a law firm should be. Does that sound like something you would like to be part of? If so, whether you’re just starting your exciting new career or considering making a change for the right opportunity, let’s start a conversation.

Job Details

New Business Intake Coordinator – this will be a remote role. Must be located in and/or near Los Angeles, if business need to come into the office. Hours for position 8:30-5:15pm PT
Responsible for Maintaining Daily Workflow, Running Conflict Checks, Making Client Matter adjustments, and Assigning Client Matter Numbers for the Firm. As a NBI Coordinator, you are required to maintain a high level of accuracy and confidentiality at all times.
  • Complete detailed Conflict of Interest Report including necessary internet searches
  • Consult the NBI Reference Manual for proper procedures and information
  • Assign Client Matter numbers.
  • Notify Attorneys of Issues for Matter Opening Process
  • Assign Affiliations for all Client Matters
  • Maintain all Client Matter Modifications
  • Process Dunn and Bradstreet reports (DNBi) / Hoover
  • Maintain system integrity and data base clean up
  • Complete Exiting Attorney Reports and requests for attorney to close Client/files
  • Process all Client Matter Re-Openings (re-run conflict report and communicate new issues to appropriate attorney. This process will involve waiting for approval before re-opening.)
  • Maintain client and employee confidences; protect operations by safeguarding confidential information
  • Take initiative to train and mentor new NBI hires, staff and attorneys on NBI policies and procedures
  • Work efficiently and prioritize tasks in a fast paced environment.
Experience and Education
Two years NBI/Conflicts experience. Prior legal industry new business intake / conflicts experience preferred. Preferred: Bachelor’s degree or combination of education and experience
Proficient if MS Office applications;
Proficient in computerized Conflicts/Workflow software;
Excellent analytical and research skills;
Ability to compile, review, determine and communicate conflicts issues based on a variety of information;
Good judgment in determining when assistance is needed in communicating with attorneys and legal assistants on varied issues involving conflicts and maintaining client files.

Easy Apply Now
Easy Apply Now
Job Details
Managed by Jobot Pro
Century City, CA
Job Type
$55,000 - $80,000