Office Manager/Executive Assistant

Dynamic Office Manager/Executive Assistant for Growing FinTech!

  • San Francisco, CA
  • $85,000 - $120,000
  • Managed by Jobot Pro: Ally Storm
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A bit about us:

Growing FinTech company in downtown San Francisco is seeking a dynamic Office Manager/Executive to join their team. This is a permanent/direct hire job opportunity!

Why join us?

  • Great Medical Benefits
  • 401K plan
  • Generous PTO
  • Stock Options
  • HSA
  • Competitive Compensation

Job Details

Job Details:

We are seeking a dynamic, experienced, and highly motivated individual to join our team as a Permanent Office Manager/Executive Assistant in the Mortgage industry. This role is an integral part of our team, providing high-level administrative support to our executive team, while also overseeing the day-to-day operations of the office. This is an excellent opportunity for someone looking to apply their skills and experience in a fast-paced, challenging, and rewarding environment. The ideal candidate will have a strong background in administrative tasks, including detailed preparation of expense reports, and a proven ability to manage multiple tasks and projects with competing priorities and deadlines.

Responsibilities:

1. Manage and maintain executive schedules, including planning and scheduling meetings, conferences, and travel.
2. Organize office operations and procedures, including filing systems, procurement of supplies, and management of clerical functions.
3. Develop and maintain an efficient documentation and filing system for both paper and electronic records.
4. Prepare and submit expense reports, ensuring accuracy and timely submission.
5. Assist in the preparation of regularly scheduled reports, presentations, and other documents.
6. Act as the point of contact for internal and external clients, maintaining a high level of professionalism and confidentiality.
7. Coordinate project deliverables and follow up on outstanding items.
8. Act as an office manager by keeping up with office supply inventory, equipment maintenance, and other necessities.
9. Assist in the onboarding process for new hires, and coordinate staff training sessions and seminars.
10. Perform other relevant duties as assigned, demonstrating flexibility and adaptability.

Qualifications:

1. Bachelor’s degree in Business Administration or a related field.
2. Minimum of 5 years of experience as an Office Manager, Executive Assistant, or in a similar role.
3. Experience in the Mortgage industry is highly desirable.
4. Proficient in preparing and managing expense reports.
5. Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
6. Exceptional organizational and multitasking skills, with a keen attention to detail.
7. Excellent verbal and written communication skills.
8. Ability to work effectively with minimal supervision.
9. Strong problem-solving skills and the ability to make decisions under pressure.
10. Ability to handle confidential information with discretion and integrity.
11. Proactive attitude, with the ability to anticipate needs and take initiative.
12. Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines.

If you are a self-starter who is able to work independently but also function effectively in a team-oriented setting, we would love to hear from you. Our company offers a competitive salary and benefits package, and a dynamic and supportive work environment. Apply today to join our team!
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Easy Apply Now
Job Details
Managed by Jobot Pro
Location
San Francisco, CA
Job Type
Permanent
Compensation
$85,000 - $120,000