Office Manager

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A bit about us:

Our Client is seeking an Office Manager to coordinate and oversee their multiple retail franchise locations. This role will be responsible for managing 3rd party payroll, employee benefits, onboarding, inter-office communication, vendor relations, data entry, and correspondence with internal staff and customers.

Why join us?

  • healthy, drama free, small-company, office environment
  • PTO and paid holidays
  • opportunity for occasional overtime
  • health insurance benefits
  • matching 401k
  • discounted employee-cost purchases
  • flexibility to accommodate work/life balance

Job Details

This position reports directly to the company owners and Chief Financial Controller. You'll be a resource supporting 8 retail locations, employee relations, and customers.

Essential Duties and Responsibilities:

  • Research and follow up on inquiries and requested information to coordinate and channel to the appropriate authority and support with external experts
  • Process employment paperwork, payroll, benefits coordination, corporate and/or para-legal documentation, contracts, etc.
  • Day-to-day activities that are related to the maintenance and upkeep of the businesses and properties including interpretation of leases, licensing, record-keeping, utilities, fleet, billing, filing and others
  • Communication and collaboration with Franchisor, outside callers, vendors, store managers and other stakeholders
  • Manage reports, projects and research on various topics, as required and under guidance
  • Clerical & administrative support including phone calls, mail, correspondence, organize and minute meetings, travel arrangements, data entry, supplies, and filing
  • Any other tasks not covered above to ensure smooth functioning of the operations and corporate office


Qualifications:

  • Team player who is proactive, takes initiative, flexible, results-oriented and comfortable in a rapidly changing environment with various deadlines
  • High level of self-motivation, organization, energy, and punctuality; attention to detail is a must.
  • Positive “can do” attitude and a strong work ethic to compliment excellent customer service
  • Ability to work independently and under pressure
  • Ability to handle and maintain confidential and sensitive information; trustworthiness a must.
  • Must be able to handle high-volume, urgent and important matters while producing high-caliber results
  • Tech savvy and proficient in Microsoft Office (Word/Excel/Outlook) and online payroll management. Accounting software a plus (QuickBooks) though not a must
  • Prior experience and qualifications in an office setting
  • Excellent writing, communication and comprehension skills
  • Pleasant, strong interpersonal and customer service skills, with ability to diffuse tense situations
Easy Apply Now
Easy Apply Now
Job Details
Managed by Jobot Pro
Location
Malvern, PA
Job Type
Contract
Compensation
$25 - $30