Patent Paralegal

Top National Firm seeks Patent Paralegals in multiple offices across US - Great Culture - High Comp - WFH Flexible

  • Rochester, NY
  • $70,000 - $125,000
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A bit about us:

Top Firm with nationally recognized Intellectual Property Practice seeks Patent Paralegals across the country. Please only apply if you have direct IP Experience.

Patent Paralegal is to assist the IP Practice Section to function in a consistent productive manner; is responsive and ensures that all documents received from clients, foreign agents, U. S. Patent and Trademark Office and other government agencies have been responded to timely, accurately, and all other day to day responsibilities are being met under established policies and procedures; while exercising discretion and confidentiality in maintaining contact with clients, attorneys and staff.

Why join us?

WFH Flexible

Job Details


Ensures that policies and procedures are being followed on a day-to-day basis in relation to assigned duties, including client special instructions and in accordance with established firm guidelines.
Monitor and follow-up on dates associated with the US and foreign docket, including clearing dates and providing follow-up with attorneys, clients and management in order to provide adequate time to respond.
Clears daily docket reports in collaboration with the IP docket department and in accordance with established firm guidelines.
Responsible for working with attorneys in keeping abreast of all rules and regulations and procedures for filing domestic and international applications including all formalities related thereto.
Responsible for creating and forwarding formal documents to the client within a certain schedule to reduce a backlog of work.
Prepare all administrative documents associated with USPTO patent filings for final review and approval by supervisory patent attorney and/or patent agent.
Receive and act upon client instructions, including confirmation and/or draft response to client inquiries related to US, PCT and foreign applications.
Reviews attorneys’ client information and ensures that addresses, special instructions are being followed in accordance with the clients’ standard operating procedures.
Maintain client specific spreadsheets related to portfolio management, as appropriate.
Create and maintain electronic worksheets to assist attorney in managing client needs.
Provide support for Patent Trial and Appeal Board proceedings and appeals.
Process assignments and name changes in the U.S. and internationally.
Draft routine correspondence and/or formal documents for filing at the U.S. Patent and Trademark Office “USPTO” for attorneys and others as needed, proofread, photocopy, scan documents into the firm’s document management system and assemble correspondence as needed.
Responsible for completion of internal checklists such as a Notice of Allowance checklist.
Responsible for maintaining and prioritizing work on a daily basis and communicate if unable to meet daily responsibilities.
Utilize USPTO and other related government agency electronic resources effectively.
Willingness and flexibility to work closely with all departments and others as needed.
Provides back-up support to other team members as needed, including IP Service Assistants and/or other IP Patent Paralegals if requested.

Knowledge, Skills and Abilities:

Familiarity with US and international patent law, including inter-partes matters.
Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact.
Proficient in USPTO procedures and best practices, including working knowledge of Manual of Patent Examining Procedures and 37 Code of Federal Regulations.
Ability to work under pressure while producing a high volume of information with attention to detail while producing an accurate document.
Willingness and ability to accept changing assignments and priorities.
Ability to compose, proofread and edit (e.g., punctuation, grammar, spelling) routine memorandums and correspondence.
Ability to identify and analyze complex issues and problems and to recommend and implement solutions.
Strong PC knowledge in order to utilize various online electronic filings with government agencies and to maintain worksheets for clients.
Proficient in Microsoft Office Products (Excel, Outlook, PowerPoint, Word)
Strong organizational and administrative skills.
Effective communication skills, both verbal and written.
Ability to search various websites in order to locate information in order to communicate with client or maintain accurate information in the firm’s various software applications associated with IP.
Ability to provide quality client service to both internal and external clients effectively and professionally.
Ability to retrieve and carry items weighing less than 25 pounds.

Education and/or Experience:

A minimum of 4 years of progressive patent prosecution experience, including docket management, application filings and prosecution in order to gain an understanding to provide support and planning that will ensure a high quality and accurate work product.
College Degree is helpful or equivalent specialized training, i.e., paralegal studies from an ABA recognized program.

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Job Details
Managed by Jobot Pro
Rochester, NY
Job Type
$70,000 - $125,000