Patent Paralegal

Nationally-Recognized & Award Winning Law Firm Seeking a Patent Paralegal for Portland Location! (HYBRID)

  • New York, NY
  • $75,000 - $100,000
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A bit about us:

Global Law Firm Seeking Patent Paralegal!

Why join us?

  • Excellent benefits
  • Career advancement
  • Amazing culture
  • Competitive salary
  • Competent staff
  • Supportive leadership
  • Competitive 401(k)

Job Details


  • Patent Administration: The IP Paralegal will receive assignments directly from the practitioners in the TIP department for the following tasks:
  • Billable tasks relating to U.S. patent applications, International (PCT) patent applications, and foreign national patent applications; including but not limited to: application filings, formal documents for new applications and follow-on submissions, and communication with foreign associates.
  • Handle post-registration changes in patent properties, such as certificates of correction for U.S. patents, drafting reassignments, security interest agreements, and release of interest agreements for U.S. patents and patent applications.
  • Maintain, revise and update patent forms and reports.
  • Prepare and send basic client correspondence, informing clients of the status of their patents and applications as determined by practice group policy.
  • Prepare and send basic foreign associate correspondence, re deadlines, formal documents, and prosecution inquiries.
  • Review docketing data and approve all docketed deadlines.
  • Assist with investigation, research, searches of U.S. and foreign patent records, and Internet searches; review documents, and summarize findings as directed.
  • Handle new client file intakes, and new counsel transfers.
  • Prepare cost estimates for filing foreign patent applications and PCT national phase applications utilizing specialized software tool

Docket Software Responsibilities

  • Learn the patent and trademark docket software program and assist practitioners in the use of the docket system.
  • Work with docketing staff to prepare patent property reports and activity reports as directed.

  • Document Organization: Maintain organization of patent files; search files for documents; prepare, index, and review documents for delivery, storage and destruction.


  • Must possess the following capabilities: strong oral and written communication, ability to learn, attention to detail, initiative, adaptability, dependability, flexibility, client service and teamwork orientation, ability to focus attention for long periods of time, and work without direct supervision in a fast-paced environment.
  • Must feel comfortable with, and have the ability and interest in, delivering an accurate, high-stakes performance on a day to day basis.
  • Must have strong aptitude for computer software application programs and be able to learn quickly or have working knowledge of applicable software programs for carrying out patent prosecution duties, including word processing, spreadsheets, data bases, patent and trademark filing programs (USPTO e-filing, e-PCT, PCT-Safe), online services (e.g., USPTO, Patbase, TurboPatent), records management systems, and docketing programs (currently, we utilize Foundation IP docketing software), in a Windows-based environment.
  • Must be capable of using the firm’s timekeeping system to capture time for all billable tasks and to record disbursements, in a competent and timely manner to ensure proper billing for all billable tasks.


High school degree required; college degree preferred. Must have paralegal certificate and at least 3 years’ relevant experience in patent prosecution.


This position is nonexempt and eligible for overtime compensation. Working regular hours, 8:30 a.m. to 5 p.m., Monday through Friday, is essential, as well as being present in the office at least three days a week, and the ability to work longer hours is essential during peak work load periods, during fast-moving transactions or in order to communicate with parties in different time zones. Occasionally may be required to travel out of town overnight(s) to assist with client management and transaction closing.
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Job Details
Managed by Jobot Pro
New York, NY
Job Type
$75,000 - $100,000