Project Coordinator - Premiere West Coast Developer 🏗️👷‍♂️🚜

From roots here in Southern California to today where we have ongoing developments as far as Denver and Texas, we are a Real Estate Developer with a focus in retail properties including single tenant, mid-sized, and multi-tenant developments such as supermarkets, shopping centers, and banks. We are a small team with big plans built upon a foundation of honesty and integrity from site selection through design and development. As a family-owned and operated group with 40 years of success in the industry, we pride ourselves on providing high-quality management, customer service, and tenant support to all our tenants including government agencies to community leaders and local mom-and-pop shops.

Responsibilities:

• Prepare and diligently maintain all real estate summaries/trackers/calendars/databases to assist in overall project management.
• Monitor and track progress and compliance with all terms and conditions of purchase contracts, lease agreements, escrows, and loan documents.
• Work closely with management to coordinate and track multiple projects, organizing, and directing projects to completion.
• Act as liaison to upper-level management for real estate information related to the portfolio, construction, purchases, sales, and loans.
• Review, calendar and manage landowner agreements including leases, amendments, easements, landowner estoppels and various other related documents.
• Prepare agendas, take notes, and contribute regularly to project and construction meetings with managers, co-workers, and outside parties.
• Interact and coordinate with industry contacts such as loan officers, attorneys, underwriters, brokers, buyers, and sellers.
• Facilitate the creation, review and execution of governmental and third-party agreements including amendments, estoppels, SNDAs, LLC Agreements, Loan Documents, and other related documents.
• Obtain, coordinate, and review ALTA, Geotech, environmental, and property surveys for each project.
• Coordinate outside counsel efforts based on a specific scope of work for each project or stage of project.
• Manage and review work product coming from Real Estate Analysts assisting on projects.
• Conduct real estate due diligence for acquisition of various projects as assigned, including lease review, 􀆟title review, survey review, as well as prepare summaries for review outlining the risks and liabilities of a given project.
• Prioritize tasks as needed, effectively communicate weekly updates to appropriate parties and ask for assistance where needed.
• Obtain, review, and analyze title commitments including curative title issues and negotiation of tle proformas, and endorsements.
• Review and approve all related invoices for payment and send to accounng.
• Maintain LLC files and coordinate with attorneys and partners to finalize agreements.
• Maintain Biz File reporting for all state reporting requirements.
• Organize and set up new LLC files to include ge􀆫ng federal tax ID, California state reporting, etc.
• Manage legal entity information and distribute as appropriate.
• Provide information to appropriate parties related to changes in proper􀆟es owned/managed, including website design, accounting, property management, etc.
• Communicate with and update website manager, 3rd party.

Qualifications:

• High School Diploma (any additional experience a plus)
• Previous experience in the real estate industry (experienced with real estate contractors, mortgage loans, escrow process, legal documents, title commitments, and title insurance)
• Detail-oriented, organized, and able to maintain a high quality of work under pressure.
• Strong written and verbal communication skills with the ability to interact across the organization
• Proficiency with MS Project, Yardi, and SharePoint
• Paralegal or Notary certification strongly preferred