Receptionist/Legal Assistant

Boutique T&E litigation firm!

Compensation is competitive and depends on experience. Benefits include health insurance, employer-matched 401k, and flexible PTO.

Job Details:

We are seeking a dynamic and highly organized Permanent Receptionist/Legal Assistant to join our prestigious legal firm. This dual-role is an excellent opportunity for a seasoned professional who thrives in a fast-paced environment and has a keen interest in the legal industry.

Responsibilities:

As a Receptionist/Legal Assistant, you will be the first point of contact for our firm, setting the tone for how our clients perceive us. Your role will be multifaceted, requiring excellent multitasking abilities and a strong attention to detail.

1. Receptionist Duties:

• Professionally greet and direct visitors, ensuring a welcoming and efficient experience.
• Answer, screen, and forward incoming phone calls, providing information and handling queries.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Perform various administrative tasks such as filing, photocopying, and organizing documents.

2. Legal Assistant Duties:

• Assist attorneys in preparing for trials and court proceedings.
• Schedule appointments, hearings, and meetings; manage calendars for multiple attorneys.
• Conduct legal research and factual investigation.
• Draft and proofread legal documents, such as pleadings and contracts.
• Handle e-filing and management of legal documents in a timely and efficient manner.

Qualifications:

The ideal candidate for this position is a highly organized individual with exceptional communication skills and a professional demeanor. Below are the necessary qualifications for the role:

• A minimum of 3 years' experience in legal setting
• Proficiency in e-filing and managing legal documents.
• Demonstrated experience in receptionist duties, including managing a multi-line phone system and greeting visitors.
• Familiarity with legal terminology, procedures, and documentation.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and legal research software.
• Strong organizational skills, with the ability to prioritize tasks and work under pressure.
• High degree of discretion dealing with confidential information.
• Paralegal certification or equivalent is a plus.

If you have a passion for the legal industry and enjoy providing top-notch administrative support, we would love to hear from you. This role offers a unique blend of receptionist and legal assistant duties, providing a varied and exciting workday. Join our team and play a crucial part in our firm's success.