Administrative Assistant

Come and join a leader in the construction industry seeking an experienced Administrative Assistant / Clerk to join our team!

Come and join us for a rewarding career with an excellent salary, benefits, and career growth opportunities! Benefits include but are not limited to:
Health, Vision, & Dental Insurance
Paid Time Off
Paid Holidays
Bonus Options
Solid Company Culture

Job Details:

We are seeking a dynamic and experienced Administrative Assistant to join our fast-paced construction team. As a key member of our team, you will play a critical role in supporting our daily operations and ensuring the smooth running of our projects. This is a full-time, permanent position offering a unique opportunity to contribute to our exciting projects while honing your skills in project coordination and vendor management. If you are a seasoned professional with a knack for organization, a keen eye for detail, and a passion for the construction industry, we encourage you to apply.

Responsibilities:

• Provide comprehensive administrative support to the project management team, including scheduling, correspondence, and document control.
• Coordinate and monitor project activities, ensuring all tasks are completed on time and within budget.
• Serve as a primary point of contact for vendors, managing relationships and negotiating contracts to secure the best value for our company.
• Oversee office operations, including inventory management, equipment maintenance, and office supply procurement.
• Manage front desk duties, such as greeting visitors, handling incoming calls, and maintaining a professional and welcoming office environment.
• Prepare regular reports on project progress and status, providing insights to guide strategic decision-making.
• Assist in the creation and implementation of project plans and timelines, contributing to the successful execution of construction projects.
• Coordinate and manage meetings, including agenda preparation, minute taking, and follow-up actions.

Qualifications:

• Minimum of 5+ years of experience in an administrative role within the construction industry.
• Proven experience in project coordination, vendor management, and office administration.
• Exceptional organizational skills with the ability to manage multiple tasks, set priorities, and meet deadlines.
• Strong communication and interpersonal skills to effectively liaise with team members, vendors, and clients.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Experience managing a front desk, including handling incoming calls and greeting visitors.
• Knowledge of construction processes and industry best practices is a plus.
• Ability to work well in a fast-paced, team-oriented environment.
• High school diploma required; associate's or bachelor's degree in a related field preferred.