Administrative Assistant

Urgent Hire - Admin Assistant Wanted! Commercial Real Estate

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A bit about us:

We are a privately-held, commercial real estate company that's actively looking to hire an Administrative Assistant Property Manager in our Burlington office!

If interested, apply directly or email me at!

Why join us?

  • $45,000 - $55,000 base salary
  • Health, Dental, Vision
  • 401k
  • PTO
  • Onsite fitness center
  • Weekly Monday morning breakfast, semi-annual outings and office events.

Job Details

Scope of Responsibilities:

  • Track tenant and vendor insurance certificates and emergency contact information.
  • Receive and track tenant work orders.
  • Works with management to develop and create business presentations, management reports, and office forms.
  • Coordinates and arranges business meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Arranges and coordinates luncheons, and travel arrangements.
  • Acts as liaison with vendors to maintain and troubleshoot problems related to office equipment. Maintains related supplies.
  • Acts as liaison with tenants, patients and other visitors to the management office.
  • Coordinates incoming and out going mail for office site and maintains appropriate backup for office files.
  • Composes and types routine correspondence and organizes and maintains office filing system; both paper and electronic files.
  • Screens telephone calls, arranges conference calls, answers questions and takes messages in a professional manner.
  • Greets scheduled visitors and conducts to appropriate area or person.
  • Prepares service contracts and late letters for tenants and handles tenant work orders through the Building Engines online platform.
  • Maintains property’s preventative maintenance system in Building Engines online platform and prepares monthly reports.
  • Processes invoices through Avid online bill pay service and monitors the accounts payable email.


  • Business experience in a fast work environment is a plus. (banking, financial services, real estate, etc.)
  • Knowledge of Microsoft Office is required
  • Must have excellent interpersonal skills and able to work independently
Easy Apply Now
Easy Apply Now
Job Details
Managed by Jobot Pro
Burlington, MA
Job Type
$40,000 - $55,000