Administrative Assistant
Urgent Hire - Admin Assistant Wanted! Commercial Real Estate
- Burlington, MA
- $40,000 - $55,000
- Managed by Jobot Pro: Steven Zacharias
A bit about us:
We are a privately-held, commercial real estate company that's actively looking to hire an Administrative Assistant Property Manager in our Burlington office!
If interested, apply directly or email me at Steven.Zacharias@jobot.com!
If interested, apply directly or email me at Steven.Zacharias@jobot.com!
Why join us?
- $45,000 - $55,000 base salary
- Health, Dental, Vision
- 401k
- PTO
- Onsite fitness center
- Weekly Monday morning breakfast, semi-annual outings and office events.
Job Details
Scope of Responsibilities:
Qualifications:
- Track tenant and vendor insurance certificates and emergency contact information.
- Receive and track tenant work orders.
- Works with management to develop and create business presentations, management reports, and office forms.
- Coordinates and arranges business meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Arranges and coordinates luncheons, and travel arrangements.
- Acts as liaison with vendors to maintain and troubleshoot problems related to office equipment. Maintains related supplies.
- Acts as liaison with tenants, patients and other visitors to the management office.
- Coordinates incoming and out going mail for office site and maintains appropriate backup for office files.
- Composes and types routine correspondence and organizes and maintains office filing system; both paper and electronic files.
- Screens telephone calls, arranges conference calls, answers questions and takes messages in a professional manner.
- Greets scheduled visitors and conducts to appropriate area or person.
- Prepares service contracts and late letters for tenants and handles tenant work orders through the Building Engines online platform.
- Maintains property’s preventative maintenance system in Building Engines online platform and prepares monthly reports.
- Processes invoices through Avid online bill pay service and monitors the accounts payable email.
Qualifications:
- Business experience in a fast work environment is a plus. (banking, financial services, real estate, etc.)
- Knowledge of Microsoft Office is required
- Must have excellent interpersonal skills and able to work independently
Easy Apply Now
Job Details
Managed by Jobot Pro
Location
Burlington, MA
Job Type
Permanent
Compensation
$40,000 - $55,000