Administrative Assistant

We are a privately-held, commercial real estate company that's actively looking to hire an Administrative Assistant Property Manager in our Burlington office!

If interested, apply directly or email me at Steven.Zacharias@jobot.com!

Scope of Responsibilities:

• Track tenant and vendor insurance certificates and emergency contact information.
• Receive and track tenant work orders.
• Works with management to develop and create business presentations, management reports, and office forms.
• Coordinates and arranges business meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Arranges and coordinates luncheons, and travel arrangements.
• Acts as liaison with vendors to maintain and troubleshoot problems related to office equipment. Maintains related supplies.
• Acts as liaison with tenants, patients and other visitors to the management office.
• Coordinates incoming and out going mail for office site and maintains appropriate backup for office files.
• Composes and types routine correspondence and organizes and maintains office filing system; both paper and electronic files.
• Screens telephone calls, arranges conference calls, answers questions and takes messages in a professional manner.
• Greets scheduled visitors and conducts to appropriate area or person.
• Prepares service contracts and late letters for tenants and handles tenant work orders through the Building Engines online platform.
• Maintains property’s preventative maintenance system in Building Engines online platform and prepares monthly reports.
• Processes invoices through Avid online bill pay service and monitors the accounts payable email.

Qualifications:

• Business experience in a fast work environment is a plus. (banking, financial services, real estate, etc.)
• Knowledge of Microsoft Office is required
• Must have excellent interpersonal skills and able to work independently