Administrative Assistant
- $50,000 - $60,000
- Jones, OK
$$$ / Bonus
A bit about us:
Our client is an Oklahoma City-based real estate development company dedicated to revitalizing urban spaces through community-focused projects. The company emphasizes sustainable development and aims to strengthen underserved areas by fostering local businesses and creating welcoming, functional spaces for residents. Their projects are intentionally designed to address social challenges, such as food deserts and community disinvestment, particularly in Oklahoma City’s east side.
Why join us?
- medical
- dental
- vision
- 401k
- PTO
Job Details
Job Title: Administrative Assistant
Job Summary:
The Administrative Assistant provides support to the team by managing a variety of administrative tasks to ensure efficient operation of the office. This role involves handling daily office functions, managing communications, scheduling meetings, and supporting team projects. The ideal candidate will be detail-oriented, organized, and capable of handling sensitive information with discretion.
Key Responsibilities:
Communication Management: Handle incoming and outgoing communications, including phone calls, emails, and other correspondence.
Scheduling and Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for team members.
Documentation and Filing: Maintain digital and physical filing systems; assist in document preparation, review, and distribution.
Office Coordination: Manage office supplies, coordinate with vendors, and ensure a well-organized workspace.
Data Entry and Reporting: Input data, prepare reports, and track office metrics as needed.
Event and Meeting Support: Prepare meeting agendas, take notes, and provide follow-up on action items.
Qualifications:
Proven experience as an administrative assistant or in a similar role
Proficiency in MS Office (Word, Excel, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with an ability to prioritize tasks
High level of professionalism and discretion in handling confidential information
Job Summary:
The Administrative Assistant provides support to the team by managing a variety of administrative tasks to ensure efficient operation of the office. This role involves handling daily office functions, managing communications, scheduling meetings, and supporting team projects. The ideal candidate will be detail-oriented, organized, and capable of handling sensitive information with discretion.
Key Responsibilities:
Communication Management: Handle incoming and outgoing communications, including phone calls, emails, and other correspondence.
Scheduling and Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for team members.
Documentation and Filing: Maintain digital and physical filing systems; assist in document preparation, review, and distribution.
Office Coordination: Manage office supplies, coordinate with vendors, and ensure a well-organized workspace.
Data Entry and Reporting: Input data, prepare reports, and track office metrics as needed.
Event and Meeting Support: Prepare meeting agendas, take notes, and provide follow-up on action items.
Qualifications:
Proven experience as an administrative assistant or in a similar role
Proficiency in MS Office (Word, Excel, Outlook)
Excellent verbal and written communication skills
Strong organizational skills with an ability to prioritize tasks
High level of professionalism and discretion in handling confidential information
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy