Easy Apply Now

A bit about us:

We are a privately-held, commercial real estate company that's actively looking to hire an Administrative Assistant Property Manager in our Brookline office!

If interested, apply directly or email me at Steven.Zacharias@jobot.com!

Why join us?

  • $45,000 - $55,000 base salary
  • Health, Dental, Vision
  • 401k
  • PTO
  • Onsite fitness center
  • Weekly Monday morning breakfast, semi-annual outings and office events.

Job Details

Scope of Responsibilities:

  • Track tenant and vendor insurance certificates and emergency contact information.
  • Receive and track tenant work orders.
  • Works with management to develop and create business presentations, management reports, and office forms.
  • Coordinates and arranges business meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. Arranges and coordinates luncheons, and travel arrangements.
  • Acts as liaison with vendors to maintain and troubleshoot problems related to office equipment. Maintains related supplies.
  • Acts as liaison with tenants, patients and other visitors to the management office.
  • Coordinates incoming and out going mail for office site and maintains appropriate backup for office files.
  • Composes and types routine correspondence and organizes and maintains office filing system; both paper and electronic files.
  • Screens telephone calls, arranges conference calls, answers questions and takes messages in a professional manner.
  • Greets scheduled visitors and conducts to appropriate area or person.
  • Prepares service contracts and late letters for tenants and handles tenant work orders through the Building Engines online platform.
  • Maintains property’s preventative maintenance system in Building Engines online platform and prepares monthly reports.
  • Processes invoices through Avid online bill pay service and monitors the accounts payable email.

Qualifications:

  • Business experience in a fast work environment is a plus. (banking, financial services, real estate, etc.)
  • Knowledge of Microsoft Office is required
  • Must have excellent interpersonal skills and able to work independently
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Easy Apply Now