Administrative Assistant

  • Carlsbad, CA
  • $50,000 - $60,000
  • Managed by Jobot Pro: Sean Driscoll
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A bit about us:

Established Property Management company in North County San Diego is looking to hire an Administrative Assistant. This person will play a key role in partnering with the President and ensuring various administrative and operational tasks are completed in a timely manner.

Why join us?

  • Stable company
  • Tenured Management team
  • Relaxed work environment

Job Details

Job Details:

We are seeking a dynamic and experienced Administrative Assistant to join our team. This role is integral to our company's success, providing high-level administrative support and contributing to the smooth operation of our daily processes. The ideal candidate is highly organized, detail-oriented, and has a knack for juggling multiple tasks simultaneously. This position requires a high level of discretion and confidentiality, as well as the ability to manage sensitive information with professionalism and integrity.


1. Providing comprehensive administrative support to the team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
2. Preparing and managing 1099 forms for independent contractors, ensuring accurate and timely filing.
3. Overseeing payroll operations using Paychex Payroll, including processing payrolls, maintaining payroll records, and resolving any payroll issues.
4. Assisting with various HR tasks, such as onboarding new employees, maintaining employee records, and coordinating training sessions.
5. Handling correspondence, including drafting and responding to emails, preparing reports, and creating presentations.
6. Performing various personal assistant duties as required, such as running errands, managing personal appointments, and handling personal correspondence.
7. Assisting with special projects and performing other duties as assigned.


1. Bachelor's degree in Business Administration or a related field.
2. A minimum of 3 years of experience in administrative support or as a personal assistant.
3. Experience with 1099 preparation and payroll management, preferably with Paychex Payroll.
4. Exceptional organizational skills and attention to detail.
5. Excellent written and verbal communication skills.
6. Proficiency in Microsoft Office Suite and other office management tools.
7. Ability to handle sensitive information with discretion and integrity.
8. Demonstrated ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
9. Strong problem-solving skills and the ability to work independently.
10. A proactive approach to work, with the ability to anticipate needs and take initiative.

If you have a passion for organization, thrive in a fast-paced environment, and enjoy providing top-notch support to a team, we encourage you to apply. This is a fantastic opportunity to contribute to a dynamic company while honing your administrative skills.
Easy Apply Now
Easy Apply Now
Job Details
Managed by Jobot Pro
Carlsbad, CA
Job Type
$50,000 - $60,000