AP Specialist
- $55,000 - $65,000
- Boca Raton, FL
Growing Company / $$$ / National Presence
A bit about us:
We are currently seeking a dynamic, detail-oriented, and highly organized AP Specialist to join our thriving team in the construction industry. This is an excellent opportunity for an individual with a strong background in Accounts Payable who is looking to contribute their skills to a fast-paced, innovative, and collaborative environment. The ideal candidate for this position will have a minimum of 2 years of experience in a similar role, with a proven track record of managing purchase orders, vendor relations, and financial reporting.
Why join us?
Medical Insurance
Dental Insurance
Vision Insurance
401(k) with company match
Life Insurance
Disability Insurance
Paid time off (PTO)
Dental Insurance
Vision Insurance
401(k) with company match
Life Insurance
Disability Insurance
Paid time off (PTO)
Job Details
Responsibilities:
1. Managing the full cycle of Accounts Payable processes, including matching, batching, and coding invoices, preparing and performing check runs, and processing electronic transfers and payments.
2. Generating, reviewing, and maintaining Purchase Orders for the company, ensuring accuracy and compliance with company policies and procedures.
3. Collaborating with the procurement team to resolve invoice discrepancies and conducting thorough vendor statement reconciliations.
4. Preparing monthly, quarterly, and annual financial reports related to AP.
5. Assisting in the development and implementation of systems and procedures to enhance productivity and performance in the AP department.
6. Ensuring timely payments of vendor invoices and maintaining accurate records and control reports.
7. Responding to vendor inquiries regarding invoice and payment issues and maintaining positive vendor relations.
8. Assisting with internal and external audits as required, providing necessary information and documentation.
9. Staying updated with industry trends, advancements, and best practices to enhance efficiency and effectiveness in the role.
Qualifications:
1. A minimum of 2 years of experience in Accounts Payable, preferably in the construction industry.
2. Proficiency in generating and managing Purchase Orders.
3. Excellent knowledge of accounting software and Microsoft Office Suite, particularly strong skills in Excel.
4. Strong understanding of accounting principles, data analysis, and multi-currency transactions.
5. Excellent communication, interpersonal, and customer service skills.
6. High degree of accuracy, attention to detail, and confidentiality.
7. Excellent problem-solving, analytical, and decision-making skills.
8. Ability to work independently and as part of a team, managing multiple tasks and meeting deadlines in a fast-paced environment.
9. A degree in Finance, Accounting, or a related field is preferred.
1. Managing the full cycle of Accounts Payable processes, including matching, batching, and coding invoices, preparing and performing check runs, and processing electronic transfers and payments.
2. Generating, reviewing, and maintaining Purchase Orders for the company, ensuring accuracy and compliance with company policies and procedures.
3. Collaborating with the procurement team to resolve invoice discrepancies and conducting thorough vendor statement reconciliations.
4. Preparing monthly, quarterly, and annual financial reports related to AP.
5. Assisting in the development and implementation of systems and procedures to enhance productivity and performance in the AP department.
6. Ensuring timely payments of vendor invoices and maintaining accurate records and control reports.
7. Responding to vendor inquiries regarding invoice and payment issues and maintaining positive vendor relations.
8. Assisting with internal and external audits as required, providing necessary information and documentation.
9. Staying updated with industry trends, advancements, and best practices to enhance efficiency and effectiveness in the role.
Qualifications:
1. A minimum of 2 years of experience in Accounts Payable, preferably in the construction industry.
2. Proficiency in generating and managing Purchase Orders.
3. Excellent knowledge of accounting software and Microsoft Office Suite, particularly strong skills in Excel.
4. Strong understanding of accounting principles, data analysis, and multi-currency transactions.
5. Excellent communication, interpersonal, and customer service skills.
6. High degree of accuracy, attention to detail, and confidentiality.
7. Excellent problem-solving, analytical, and decision-making skills.
8. Ability to work independently and as part of a team, managing multiple tasks and meeting deadlines in a fast-paced environment.
9. A degree in Finance, Accounting, or a related field is preferred.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy