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A bit about us:

One of the largest alternative asset managers in the world. From office to retail, logistics to multifamily, and hospitality to development, we work across sectors to bring high-quality, sustainable real estate to life around the globe every day.

Why join us?

Our approach to developing and managing real estate raises the industry standard for quality and sustainability. Great company culture with growth opportunities!

Job Details

Job Description
  • Takes direction from the General Manager. Meets regularly with the General Manager and keeps General Manager informed about tenants, the building, projects, etc. necessary.
  • Acts as Property Manager in General Manager’s absence.
  • Develops and maintains a close working relationship with tenants through regular communications. Responds to tenant concerns and problems and participates in their resolution by clarifying issues, offering suggestions, communicating with staff, and providing timely follow up.
  • Ensures efficient delivery of quality services and maintenance of the property. Coordinates and implements service contracts as directed, including, janitorial, landscaping, metal/stone maintenance, pest control, waste management and window washing. Develops specifications, solicits and reviews bids, conducts inspections, and confers with service providers on a regular basis to ensure the highest level of service, efficiency and cost effectiveness.
  • Responsible for onboarding new vendors and resolving any issues that pertain to them.
  • Conducts regular property, janitorial and landscape inspections, and refers issues to appropriate department or employee for resolution.
  • Coordinates general building and site maintenance repairs to ensure timeliness and cost-effectiveness.
  • Verify work orders and follow-up as needed using Angus software.
  • Assists in enforcing terms and provisions of leases, such as use clauses, insurance requirements and payments (rent and miscellaneous billings). Prepares Tenant move-in/move-out notices, Notice of Lease Term documents and ensures all documentation is processed timely with tenants and Lease Administration.
  • Assists in preparing the annual operating budget, monthly and quarterly reports. Reviews expenses monthly, identifies and explains variances. Prepares regular reports such as retail sales, statistics, and collections.
  • Monitors receivables for trends and delinquencies and investigates variances, involves other departments in developing a corrective plan and negotiates the plan with tenant. Respond to AR inquiries.
  • Provides a detailed list of accruals and reclasses to the General Manager monthly.
  • Supports office and retail leasing and participates in coordination as directed. Conducts site tours, provides information, and attends meetings with prospective tenants as directed. Assists with lease renewals, amendments, terminations, storage agreements and temporary license agreements per direction from General Manager.
  • Assists with coordination of tenant improvement and building construction projects. Ensures projects are completed on time and within budget, completing all applicable paperwork and punch list procedures.
  • Assists in providing direction, supervision, and leadership for the daily activities of property management office staff.
QUALIFICATIONS
  • Bachelor’s Degree and 2-5 years of experience working in commercial office property management in a high-rise building, or equivalent combination of experience and education.
  • Experience with contract management, lease interpretation, and lease accounting.
  • Exceptional customer-service skills.
  • Ability to communicate clearly and concisely. Can identify the information needs of the target audience and tailor the message appropriately.
  • Demonstrated ability to maintain successful business relations.
  • Strong organizational and time-management skills with ability to manage multiple projects simultaneously.
  • Excellent attention to detail and follow through.
  • Must be able to work consistently on time as scheduled on site. This position is not eligible for telecommuting.
  • Problem analysis and resolution skills
  • RPA designation is preferred.
  • Advanced level skills in MS Word, Excel, Power Point.
  • MRI/Coupa experience considered a plus.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
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