Assistant Controller, Non-profit (in-office)

An awesome non-profit that is working together to build safe, nurturing and resilient families for generations to come.

If you have 4+ years of non-profit accounting experience, and are comfortable working IN OFFICE daily in Los Angeles, please apply :-)

Work for an excellent, experienced CFO who id devoted to training and developing her staff!

• 403b match
• 9/80 work schedule

JOB SUMMARY:
Under the direction of the Director of Finance, the Assistant Controller is responsible for daily accounting duties for our agency and it's affiliates using the agency’s databases (ABILA, Microix, EXYM, ASAP Inventory, Paycom, etc). Duties include but not limited to preparing and maintaining financial records to track the organizations’ assets, liabilities, profit and loss, tax liabilities, and other related financial activities. This role will oversee cost related analyses and supervise the accounting and finance associates.

ESSENTIAL JOB DUTIES:
1. Support the CFO and Director of Finance with the fiscal oversight of the organization and its related entities.
2. Assist Director of Finance with agency-wide and program audits. This includes annual audit preparations, investigating and resolving audit findings, account discrepancies, and issues of non-compliance. Maintain accurate financial records for audit purposes including interfacing with auditors to provide back-up information and present explanations.
3. Analyze financial information and summarize financial status. This includes performing monthly account reconciliations and analyses and communicating it to Finance leadership.
4. Responsible for timely and accurate month-end close including preparation of various financial reports and statements.
5. Maintaining and reconciling balance sheet and general ledger accounts.
6. Assist in the preparation of agency annual budget and grant budgets.
7. Guide junior accountants and other staff by answering questions and coordinating informational sessions. This includes providing fiscal trainings and assistance to stakeholders.
8. Serve as liaison to third-party stakeholders including funders, vendors and other governing institutions.
9. Preparing federal, state, local, and special tax returns.
10. Contribute to the development of new or amended accounting systems, programs, and procedures. Development of accounting tools to support process efficiencies and standardization across the department. This includes annual assessment to include updates as needed.
11. Prepare all inventory-related journal entries and other journal entries as needed.
12. Maintenance and oversight of depreciation and inventory schedules. Oversee the tracking and monitoring of agency inventory by the Finance Associate.
13. Defining various product and operational costs including collecting and analyzing data about a company’s operational costs and cost standards. Establishing costs of business processes such as administration, labor, shipping, indirect etc.
14. Recommend changes to the company’s processes and policies to reduce cost and maximize profit.
15. Support the Director of Finance to ensure all areas for month-end close are completed timely and accurately.
16. Managing the company’s financials and prepare various lead schedules. This includes advising management on appropriate costing based on financial data.
17. Oversee the accurate batching and processing of weekly check requests including verification of account coding and ensuring all check requests have proper supporting documentation and approval.
18. Oversee the full cycle procurement process ensuring adherence to policies, procedures and best practices.
19. Provide supervision and support to the Finance Associate and the Accounting Associate and full back up for Accounts Payable and Procurement duties.
20. Distribute the company petty cash and replenish weekly. Review the petty cash reconciliation report prepared by Senior Accountant. Ensure the correct coding and sufficient supporting document.
21. Prepare, review and submit 1099 in a timely manner.
22. Maintain and protect confidentiality regarding all aspects of all data related to St. Anne’s residents, employees, customers, vendors and contractors.
23. Process payroll including journal entries in the absence of Payroll Specialist.
24. Back up personnel for Director of Finance, Accountant and Payroll Specialist.
25. Perform other duties as assigned or any urgent ad-hoc projects.

QUALIFICATIONS:
1. Must have a Bachelor’s degree and at least seven (7) years of relevant work experience with in an accounting role preferably in government contracts and grants and a minimum of three (2) years of supervisory experience. Master’s level degree in Accounting, Economics, Finance, Healthcare is highly desired.
2. Must have knowledge in accounting systems. Experience in MIP Abila Financial software highly preferred.
3. Must have budgeting experience as it relates to budget preparation, reporting, monitoring and allocation of shared cost.
4. Must be proficient in computers, including spreadsheet application (Microsoft Excel). Must be detail-oriented and able to work well under pressure. Must have excellent interpersonal skills across all levels including co-workers.
5. Must have excellent oral and written communication skills.
6. Ability to receive and implement constructive feedback.
7. Strong organizational and stress management skills.
8. Ability to train and manage staff.
9. Ability to work with little to no supervision.
10. We value the dignity and worth of every person we serve. Employees are expected to support children’s emotional and social development by encouraging understanding of others and promoting positive self-concepts. All employees must have the ability to treat those served by our agency in a caring and respectful manner, mindful of individual differences and cultural, ethnic, and socioeconomic diversity.
11. As providers of social services, our employees work with clients dealing with complex emotional and mental health issues, many of whom are facing significant personal crises on a daily basis. Employees must remain aware of any personal emotions, transference, and/or countertransference that may hinder the ability to remain professional. As such, employees are expected to maintain composure during all interactions and crisis situations, implement a self-care plan, and utilize crisis communication to deescalate client crisis and prevent any serious bodily injury or harm.