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A bit about us:

Work for one of the largest Investment management companies specializing in Commercial Real Estate across the US. Their people are their most important asset. As the largest publicly traded developer, owner, and manager of Class A office properties, they have the financial strength, industry relationships and focus on responsible and sustainable business practices, to be leaders in their markets. The Company is a fully integrated real estate company, organized as a real estate investment trust (REIT), and is well known for our in-house building management expertise and responsiveness to tenants’ needs.

Why join us?

Company offers comprehensive and competitive benefit program to employees which include:
  • Health, dental and vision insurance
  • Generous paid time off
  • Retirement Savings Plan with company match
  • Employee Stock Purchase Program
  • Commuter Benefit Program
  • Tuition Reimbursement
  • Wellness Programs

Job Details

Assistant Property Manager’s primary purpose is to oversee the resolution and manage the timely completion of day-to-day operational issues at assigned properties or property. Serve as tenant liaison in the building and maintain a high level of tenant satisfaction.

Operations
  • Manage and facilitate the execution of tenant work order requests with building staff and/or outside vendors to completion in a timely manner.
  • Assist Property Manager with the development of RFP's and execution of contracts and purchase orders.
  • Regularly monitor service contractors to ensure service is being delivered as per contract specifications and that insurance and contract documentation is in order.
  • Maintain financial management responsibilities including providing assistance in the preparation of budgets, accruals, reforecasts and reporting budget variances.
  • Analyze current maintenance programs/procedures and make recommendations to Property Manager that ensures operating efficiency and effectiveness.
  • Partner with Property Manager to identify and achieve additional tenant service income.
  • Manage tenant electric meter reading procedure and insure accurate and timely invoicing including annual reconciliation billings.
  • Assist with invoice review and processing.

Tenant Relations
  • Promote, establish and maintain positive relations with tenants via regular proactive communication, meetings and routine follow-up. Regularly inform Property Manager of topics discussed and action items to be addressed.
  • Arrange, coordinate and attend new tenant orientation meetings to review tenant welcome package, move-in requirements, general property information, rules & regulations etc.
Manage tenant move-in/move-outs to include certificates of insurance, signage, move management, closeout and inspection.
  • Coordinate annual tenant warden training and evacuation drills.
  • Respond to site emergencies when applicable and participate in company emergency response protocol

Responsibilities:
  • Regularly inspect tenant space, common areas, base building areas and grounds to ensure a high level of maintenance, regularly interfacing with internal staff and vendors to maintain same.
  • Coordinate with external contractors (i.e. janitorial, security, etc.) and internal departments (i.e. engineering, accounting, leasing and construction, etc.) to ensure seamless and cost effective customer services is delivered.
  • Work with the construction department, including attendance at tenant improvement meetings and scheduling shutdowns of building services (e.g., electricity, water, HVAC) to avoid delays of landlord work.
  • Maintain a working knowledge of Company databases and information/reporting tools.
  • Perform other assigned duties.

Requirements and Qualifications:
  • BA/BS degree in business administration, real estate or related field required.
  • 2-5 years of property management experience preferred.
  • Continuing education in the field through RPA or CPM certification courses, and LEED approved courses highly desirable.
  • Working knowledge and understanding of operating costs, budgeting and related expense control preferred.
  • Demonstrated proficiency with Microsoft Office applications. JD Edwards experience preferred.
  • Familiarity with ADA and OSHA preferred.
  • Ability to organize and coordinate work efficiently and to set priorities in a demanding work environment.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills.
  • Demonstrated ability to respond to a variety of multiple tasks/situations with both creativity and resourcefulness.
  • Ability to work autonomously and as a productive member of a team.
  • Ability to work under pressure and meet deadlines.





Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
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