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A bit about us:

We have been is business for over 100 years providing construction management on both public and private jobs across the Mid-Atlantic. Considered one of the largest and most respected in the Greater Philadelphia Market, we have been involved with some of the most iconic buildings. We are looking for an experienced contract administrator with construction experience to join our team.


Why join us?

  • Competitive Base Salary
  • Extremely Competitive Bonus Package
  • Medical, Vision, Dental
  • Paid Vacation and Holidays
  • Exciting Company Culture

Job Details

Key Responsibilities
  • Coordinate the preparation, processing, and maintenance of project agreements and supporting documentation.
  • Track and organize contract records, revisions, renewals, and related project correspondence.
  • Maintain project files, ensuring documentation is complete, accurate, and readily accessible.
  • Assist with the compilation and distribution of project-related forms and administrative documents.
  • Support the collection and management of compliance documentation, including risk management and financial assurance requirements.
  • Work closely with internal stakeholders to gather, update, and maintain project information.
  • Prepare reports, summaries, and tracking logs to support operational and project needs.
  • Ensure records are maintained in accordance with company procedures and project requirements.
  • Contribute to the continuous improvement of document control and administrative processes.
Qualifications
  • Previous experience in contract coordination, project administration, document control, legal support, or a related administrative function.
  • Exceptional organizational skills with a strong attention to accuracy and detail.
  • Strong written and verbal communication skills.
  • Proficiency with common business software applications and electronic document management systems.
  • Understanding of contract documentation, project workflows, and administrative best practices.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Self-motivated, dependable, and able to work effectively both independently and as part of a team.
Preferred Background
  • Degree, certification, or formal training in business administration, project management, legal studies, accounting, construction-related disciplines, or a similar field.
  • Experience supporting project-based organizations.
  • Familiarity with document-intensive environments involving multiple stakeholders and deadlines.
  • Several years of professional administrative, contract support, or project coordination experience preferred.

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