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A bit about us:

Our client is a dynamic and mission-driven organization focused on supporting successful convention and trade show operations across the country. With a collaborative team culture and a long-standing commitment to excellence, this company plays a vital role in connecting industry-leading professionals through seamless event support and execution. The Convention Assistant – Admin is a key contributor to that success, helping to ensure every Tier 2 and Tier 3 convention is registered, tracked, and executed with precision.

Why join us?

Join a team of seasoned, hardworking professionals who are passionate about what they do. This company values pride in every task—no matter the size—and is looking for someone who thrives in a detail-oriented, fast-paced environment. You’ll have the opportunity to grow your skills, contribute to impactful events, and be a part of a collaborative environment that recognizes and supports individual contributions. If you're organized, resourceful, and ready to take on new challenges, this could be the perfect fit for you.


Job Details

Core Responsibilities:

Manage registration, payment, booth selection, and association communication for Tier 2 and Tier 3 conventions

Coordinate with internal team members regarding hotel blocks, setup/teardown logistics, and advertising opportunities

Track and update shipping status for outgoing and return convention materials

Maintain updated records and files via MS Teams channels and Smartsheet task assignments

Support setup of virtual booths and assist with lead lists, raffles, and donation winner processing

Enter and track expenses and assist with data entry and other admin tasks as needed

Provide reliable backup support to the convention team during peak periods

Regularly lift boxes up to 50 lbs and assist with onsite logistics when necessary

Skills & Experience:

3+ years of warehouse or customer service experience

Exceptional attention to detail and organizational skills

Strong problem-solving ability and adaptability in a fast-paced environment

Clear and professional communication skills

Self-starter with a collaborative, team-oriented mindset

Physical Requirements
Ability to regularly lift and/or move up to 15 pounds, occasionally up to 50 pounds

Visual acuity for close and distance vision tasks

Auditory ability to hear and communicate via phone or conferencing software

Frequent use of hands and arms, ability to climb ladders and navigate warehouse environments

Must maintain regular attendance and adhere to site safety protocols

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
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