Corporate Secretary
- $50,000 - $75,000
- Wheaton, IL
A bit about us:
We are seeking a high-performing, detail-oriented, and experienced Permanent Corporate Secretary to join our dynamic team in the Legal industry. This role is vital to our company's success, as you will provide high-level administrative and legal support to our executive team. This position requires a stellar legal writing ability, experience in mergers and acquisitions (M&A), administrative tasks, and filing. Our ideal candidate will have a minimum of 5 years of experience in a similar role and a proven track record of delivering exceptional results.
Why join us?
- Health Insurance
- Dental Insurance
- Vision Insurance
- 401K
Job Details
Responsibilities:
1. Prepare, review, and file legal documents, contracts, and corporate filings.
2. Ensure compliance with statutory and regulatory requirements, keeping up to date with changes in legislation.
3. Organize and prepare agendas for board meetings and draft minutes.
4. Liaise with board directors and shareholders to arrange meetings and distribute information.
5. Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
6. Oversee administrative policies within an organization and within the office; recommending changes as appropriate.
7. Participate in mergers and acquisitions (M&A) transactions and the due diligence process.
8. Maintain confidentiality of highly sensitive information.
9. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
10. Perform other related duties as required.
Qualifications:
1. Bachelor's degree in Law, Business Administration, or related field.
2. A minimum of 5 years of experience in a similar role, preferably within the Legal industry.
3. Exceptional legal writing skills, with the ability to draft and edit legal documents.
4. Experience in mergers and acquisitions (M&A), including participation in due diligence processes.
5. Strong administrative skills, with a demonstrated ability to file and maintain accurate records.
6. Proficient in Microsoft Office Suite or related software.
7. Excellent organizational skills and attention to detail.
8. Excellent time management skills with a proven ability to meet deadlines.
9. Strong analytical and problem-solving skills.
10. Strong supervisory and leadership skills.
11. Ability to prioritize tasks and to delegate them when appropriate.
12. Ability to function well in a high-paced and at times stressful environment.
13. Excellent verbal and written communication skills.
14. Ability to maintain confidentiality and act with discretion and integrity.
1. Prepare, review, and file legal documents, contracts, and corporate filings.
2. Ensure compliance with statutory and regulatory requirements, keeping up to date with changes in legislation.
3. Organize and prepare agendas for board meetings and draft minutes.
4. Liaise with board directors and shareholders to arrange meetings and distribute information.
5. Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
6. Oversee administrative policies within an organization and within the office; recommending changes as appropriate.
7. Participate in mergers and acquisitions (M&A) transactions and the due diligence process.
8. Maintain confidentiality of highly sensitive information.
9. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
10. Perform other related duties as required.
Qualifications:
1. Bachelor's degree in Law, Business Administration, or related field.
2. A minimum of 5 years of experience in a similar role, preferably within the Legal industry.
3. Exceptional legal writing skills, with the ability to draft and edit legal documents.
4. Experience in mergers and acquisitions (M&A), including participation in due diligence processes.
5. Strong administrative skills, with a demonstrated ability to file and maintain accurate records.
6. Proficient in Microsoft Office Suite or related software.
7. Excellent organizational skills and attention to detail.
8. Excellent time management skills with a proven ability to meet deadlines.
9. Strong analytical and problem-solving skills.
10. Strong supervisory and leadership skills.
11. Ability to prioritize tasks and to delegate them when appropriate.
12. Ability to function well in a high-paced and at times stressful environment.
13. Excellent verbal and written communication skills.
14. Ability to maintain confidentiality and act with discretion and integrity.