Operations and Administration Manager (Real Estate)
- $65,000 - $85,000
- Cleveland, OH
Boutique Commercial Real Estate Services Group! ONSITE
A bit about us:
Boutique Commercial Real Estate Services Group!
Why join us?
Medical Benefits
PTO
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PTO
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Job Details
Operations Manager
We are looking for a sharp, self-motivated Operations Manager to lead the day-to-day administrative functions of our organization. This is a hands-on leadership role for someone who thrives in a fast-moving environment, takes ownership of their work, and genuinely enjoys building systems that make an organization run better.
What You Will Be Doing:
Leading daily operations across HR, finance, IT, and office management
Developing and implementing policies, procedures, and workflows to drive efficiency and scalability
Overseeing budgeting, financial reporting, billing, collections, and regulatory compliance
Supervising and mentoring administrative staff and fostering a culture of accountability and collaboration
Drafting leases, lease exhibits, and related documents from templates
Managing vendor relationships, service agreement renewals, and office supply purchasing
Coordinating travel and accommodations for the sales team
Partnering directly with the President on priority initiatives and special projects
Ensuring compliance with all applicable legal, regulatory, and ethical standards
Day to Day Responsibilities Also Include:
Daily review of checking accounts including ACH and check payments and monthly reconciliation
Coordinating business and professional liability insurance coverage
Managing Ohio BWC accounts and required payments
Maintaining accounting records and supporting documentation
Coordinating annual real estate license renewals across Ohio, Indiana, and Kentucky
Gathering and submitting documents for annual tax preparation
Filing U.S. Bureau of Labor Statistics surveys as needed
What We Are Looking For:
Bachelor's degree in business administration, legal/paralegal studies, communications, or a related field
5-10 years of progressive leadership experience in administrative or operational roles, nonprofit experience a plus
Demonstrated experience managing budgets and financial processes
Prior experience drafting contracts or leases from templates
Strong project management skills with the ability to juggle multiple deadlines without dropping the ball
QuickBooks Online experience preferred, specifically service based billing, collections, and client entry
Proficient in Microsoft Excel, Office 365, and Adobe Acrobat
High attention to detail, especially around financial figures, rates, and contract entry
Ability to maintain strict confidentiality
Background check required due to visibility into financial information
What Makes You Stand Out:
Experience managing operations for a small organization or complex multi-project environment
Strong vendor management and contract coordination experience
A proactive problem solver who does not wait to be told what needs fixing
We are looking for a sharp, self-motivated Operations Manager to lead the day-to-day administrative functions of our organization. This is a hands-on leadership role for someone who thrives in a fast-moving environment, takes ownership of their work, and genuinely enjoys building systems that make an organization run better.
What You Will Be Doing:
Leading daily operations across HR, finance, IT, and office management
Developing and implementing policies, procedures, and workflows to drive efficiency and scalability
Overseeing budgeting, financial reporting, billing, collections, and regulatory compliance
Supervising and mentoring administrative staff and fostering a culture of accountability and collaboration
Drafting leases, lease exhibits, and related documents from templates
Managing vendor relationships, service agreement renewals, and office supply purchasing
Coordinating travel and accommodations for the sales team
Partnering directly with the President on priority initiatives and special projects
Ensuring compliance with all applicable legal, regulatory, and ethical standards
Day to Day Responsibilities Also Include:
Daily review of checking accounts including ACH and check payments and monthly reconciliation
Coordinating business and professional liability insurance coverage
Managing Ohio BWC accounts and required payments
Maintaining accounting records and supporting documentation
Coordinating annual real estate license renewals across Ohio, Indiana, and Kentucky
Gathering and submitting documents for annual tax preparation
Filing U.S. Bureau of Labor Statistics surveys as needed
What We Are Looking For:
Bachelor's degree in business administration, legal/paralegal studies, communications, or a related field
5-10 years of progressive leadership experience in administrative or operational roles, nonprofit experience a plus
Demonstrated experience managing budgets and financial processes
Prior experience drafting contracts or leases from templates
Strong project management skills with the ability to juggle multiple deadlines without dropping the ball
QuickBooks Online experience preferred, specifically service based billing, collections, and client entry
Proficient in Microsoft Excel, Office 365, and Adobe Acrobat
High attention to detail, especially around financial figures, rates, and contract entry
Ability to maintain strict confidentiality
Background check required due to visibility into financial information
What Makes You Stand Out:
Experience managing operations for a small organization or complex multi-project environment
Strong vendor management and contract coordination experience
A proactive problem solver who does not wait to be told what needs fixing
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
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By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy