Executive Assistant
- $80,000 - $100,000
- South San Francisco, CA
ONSITE POSITION - Excellent Benefits - Mission Driven
A bit about us:
We are seeking a dynamic, dedicated, and detail-oriented individual to join our team as a Permanent Executive Assistant. This exciting role is at the heart of our operations, providing critical support to our executive team and ensuring the smooth running of our organization. You will be at the forefront of managing and coordinating essential business activities in a fast-paced environment. This role is an excellent opportunity for a seasoned professional to apply their skills and experience in technology and information management, compliance and training oversight, procurement, finance and facilities, stakeholder communication and liaison, and meeting and event coordination.
Why join us?
Join us in this exciting role and be part of a team that is making a difference. We look forward to welcoming you to our team!
Job Details
Responsibilities:
1. Provide comprehensive administrative support to the executive team, including managing schedules, coordinating meetings, and preparing documents and presentations.
2. Oversee technology and information management, ensuring data accuracy, security, and regulatory compliance in all information systems.
3. Manage compliance and training oversight, ensuring all staff are up-to-date with necessary training and certifications, and the organization remains compliant with industry regulations.
4. Handle procurement, finance, and facilities, managing budgets, overseeing purchases, and ensuring the maintenance and functionality of our facilities.
5. Serve as a primary point of contact for stakeholders, facilitating communication between the executive team and other internal and external parties.
6. Coordinate meetings and events, including scheduling, logistics, and material preparation.
7. Perform other related duties as required, demonstrating flexibility and adaptability in a rapidly changing healthcare environment.
Qualifications:
1. Bachelor's degree in Business Administration or related field.
2. A minimum of 5 years of experience as an Executive Assistant and in a company with a size of 500 employees or more.
3. Proven experience in technology and information management, compliance and training oversight, procurement, finance and facilities, stakeholder communication and liaison, and meeting and event coordination.
4. Exceptional organizational, time management, and prioritization skills.
5. Strong interpersonal skills with the ability to communicate effectively with a diverse range of individuals at all levels of the organization.
6. Proficient in Microsoft Office Suite and other relevant software and systems.
7. Knowledge of healthcare industry regulations and standards.
8. Ability to handle sensitive information with the highest degree of integrity and confidentiality.
9. Excellent problem-solving skills with a proactive approach to identifying and implementing solutions.
10. Ability to work under pressure and meet tight deadlines in a fast-paced environment.
1. Provide comprehensive administrative support to the executive team, including managing schedules, coordinating meetings, and preparing documents and presentations.
2. Oversee technology and information management, ensuring data accuracy, security, and regulatory compliance in all information systems.
3. Manage compliance and training oversight, ensuring all staff are up-to-date with necessary training and certifications, and the organization remains compliant with industry regulations.
4. Handle procurement, finance, and facilities, managing budgets, overseeing purchases, and ensuring the maintenance and functionality of our facilities.
5. Serve as a primary point of contact for stakeholders, facilitating communication between the executive team and other internal and external parties.
6. Coordinate meetings and events, including scheduling, logistics, and material preparation.
7. Perform other related duties as required, demonstrating flexibility and adaptability in a rapidly changing healthcare environment.
Qualifications:
1. Bachelor's degree in Business Administration or related field.
2. A minimum of 5 years of experience as an Executive Assistant and in a company with a size of 500 employees or more.
3. Proven experience in technology and information management, compliance and training oversight, procurement, finance and facilities, stakeholder communication and liaison, and meeting and event coordination.
4. Exceptional organizational, time management, and prioritization skills.
5. Strong interpersonal skills with the ability to communicate effectively with a diverse range of individuals at all levels of the organization.
6. Proficient in Microsoft Office Suite and other relevant software and systems.
7. Knowledge of healthcare industry regulations and standards.
8. Ability to handle sensitive information with the highest degree of integrity and confidentiality.
9. Excellent problem-solving skills with a proactive approach to identifying and implementing solutions.
10. Ability to work under pressure and meet tight deadlines in a fast-paced environment.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.