Executive Assistant
- $45,000 - $65,000
- Eugene, OR
A bit about us:
Based in Eugene, OR we are dedicated to serving the Willamette valley for over 65 years . Some of our projects include commercial, public, healthcare, industrial, housing, office and renovations, completing most projects on time for our clients ! We are actively looking for an Executive Assistant with commercial experience who has a proven record of accomplishment.
Why join us?
- Competitive Base Salary!
- Extremely Competitive Benefits Package!
- Professional Career Development!
Job Details
Calendaring using Outlook
Maintain calendars to maximize executive's time
Coordinate meetings among multiple attendees
Schedule virtual meetings using Zoom
Construction Contract Administration
Process subcontracts and purchase orders using Procore and DocuSign
Prepare project close out documents per project specifications, using established systems
Track required project documentation, using established systems
Executive Support and Assistance
Assist CFO with various accounting spreadsheets and projects using Excel
Assist CFO with Apprenticeship Program administration
Maintain CFO filing
Take and distribute meeting minutes as requested
Conduct research as requested
Prepare correspondence and spreadsheets for executives as requested
Maintain contacts
Travel Arrangements
Make travel arrangements for executives
Submit receipts per company procedures
Assist employees with company travel
Assist employees with travel expense advances and reconciliation
Office Support
Assist other office support staff as time permits
Experience:
BA degree in accounting, business, construction management or related area of study, or equivalent combination of technical training and/or related work experience
Minimum of 5 years previous executive assistant experience
Experience using Microsoft Office - advanced level, Procore, Sage, TimberScan
Experience in a Construction or Accounting firm preferred
Maintain calendars to maximize executive's time
Coordinate meetings among multiple attendees
Schedule virtual meetings using Zoom
Construction Contract Administration
Process subcontracts and purchase orders using Procore and DocuSign
Prepare project close out documents per project specifications, using established systems
Track required project documentation, using established systems
Executive Support and Assistance
Assist CFO with various accounting spreadsheets and projects using Excel
Assist CFO with Apprenticeship Program administration
Maintain CFO filing
Take and distribute meeting minutes as requested
Conduct research as requested
Prepare correspondence and spreadsheets for executives as requested
Maintain contacts
Travel Arrangements
Make travel arrangements for executives
Submit receipts per company procedures
Assist employees with company travel
Assist employees with travel expense advances and reconciliation
Office Support
Assist other office support staff as time permits
Experience:
BA degree in accounting, business, construction management or related area of study, or equivalent combination of technical training and/or related work experience
Minimum of 5 years previous executive assistant experience
Experience using Microsoft Office - advanced level, Procore, Sage, TimberScan
Experience in a Construction or Accounting firm preferred
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy