A bit about us:

Executive Assistant Position Available with a Real Estate Investment Client in Laguna Beach, CA. Our core values are centered around our people and our clients. We believe that putting your employees first is not only the right thing to do, but it also gives us the competitive edge to ensure our clients have an excellent experience! Over the years our reputation for providing our people with the very best has caught the eye of some reputable clients who have chosen to use us as their primary firm!

Why join us?

Do you want to work with some of the nation’s best Clients AND enjoy time at home w/ family? We do too!

Meaningful Work!
Best in Class Firm!
Competitive Compensation Package!
Complete Benefits Package!
Flexible Work Schedules!
Accelerated Career Growth!
Fun Company Activities!
Many More!

Job Details

Job Details:

We are seeking a dynamic and detail-oriented Executive Assistant to provide comprehensive administrative support to our top-level executive team in the Finance industry. This is a permanent, full-time position with a competitive benefits package. The successful candidate will be responsible for managing a variety of tasks and projects in a fast-paced, high-stakes environment. This role is integral to the smooth operation of our executive team and will be a key contributor to our overall success.

Responsibilities:

Provide high-level administrative support to top-level executives, acting as the primary point of contact for internal and external constituencies.
Coordinate meetings, manage complex calendars, and handle travel arrangements, ensuring all details are accurately managed and communicated.
Attend meetings, take comprehensive notes, and execute necessary follow-ups.
Utilize exceptional organizational and project management skills to manage multiple tasks, deadlines, and projects simultaneously.
Leverage strong problem-solving skills to anticipate needs, identify potential issues, and develop solutions.
Maintain utmost confidentiality in dealing with sensitive information.
Conduct extensive research and prepare detailed reports as required.
Utilize Microsoft Office Suite to create presentations, documents, and spreadsheets.
Perform a variety of office management tasks, including ordering supplies, managing vendors, and maintaining an organized and efficient workspace.

Qualifications:

A minimum of 3 years of experience in an administrative assistant role, preferably in the finance industry.
Proven experience with administrative support, meeting coordination, calendar management, travel arrangements, note-taking, and follow-ups.
Exceptional organizational skills with the ability to manage multiple tasks and projects simultaneously.
Strong problem-solving skills with a proactive approach to identifying and resolving issues.
Excellent time management skills with a demonstrated ability to meet deadlines.
Superior communication skills, both written and verbal.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Demonstrated ability to handle sensitive information with the highest degree of integrity and confidentiality.
Strong research skills and the ability to prepare detailed reports.
A proactive, self-starter attitude with the ability to work independently and as part of a team.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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