Firm Administrator
- $50,000 - $55,000
- Indianapolis, IN
Join our team as a Firm Administrator—be the face of our firm and keep operations running smoothly every day!
A bit about us:
We are a growing and client-focused professional services firm dedicated to delivering exceptional experiences for both our clients and our team. Our office thrives on collaboration, attention to detail, and a welcoming environment where everyone contributes to our success. We are seeking an organized and motivated Firm Administrator to join our team and play a key role in supporting daily operations, client communications, and office administration.
Why join us?
Be part of a supportive, collaborative, and professional work environment
Gain exposure to a wide range of office operations and client interactions
Opportunities for ongoing training, professional development, and growth
Competitive compensation with benefits
Work closely with leadership and contribute directly to client satisfaction
Gain exposure to a wide range of office operations and client interactions
Opportunities for ongoing training, professional development, and growth
Competitive compensation with benefits
Work closely with leadership and contribute directly to client satisfaction
Job Details
Serve as the first point of contact for clients and visitors—handling reception, phone calls, and email communication with professionalism and warmth
Schedule and confirm client meetings, maintain calendars, and ensure client data/files are accurate and organized
Provide administrative support including document preparation, AR support, mail distribution, and office supply management
Assist with client outreach, marketing projects, special events, and coordination of office activities
Uphold confidentiality, maintain accuracy in all work, and contribute to a positive office culture through exceptional service and teamwork
Schedule and confirm client meetings, maintain calendars, and ensure client data/files are accurate and organized
Provide administrative support including document preparation, AR support, mail distribution, and office supply management
Assist with client outreach, marketing projects, special events, and coordination of office activities
Uphold confidentiality, maintain accuracy in all work, and contribute to a positive office culture through exceptional service and teamwork
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy