Hospital Practice Coordinator

Prestige Hospital System
Placed #1 in both California in a broad assessment of excellence in hospital-based patient care.
Health is internationally renowned for providing patients with specialized and innovative medical care. We support our community's health with hospitals and clinics in San Francisco as well as a regional network of clinics and outpatient centers. Consistently ranked among the nation's best hospitals, particularly recognized for excellence in neurology and neurosurgery; cancer care; heart care; diabetes; ear, nose and throat care; and psychiatry and psychology, among other services. We are part of the University of California, San Francisco, one of the nation’s top universities for health sciences research and higher education."

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Competitive Salary$$

Variety of benefits and perks designed to support your well-being and professional growth. Here are some of the key benefits:

Health and Medical Benefits: Comprehensive health plan options, including medical, dental, and vision coverage, as well as flexible spending accounts to offset medical costs.

Retirement Benefits: Retirement plans to help you secure your financial future.

Tuition Benefits: Free tuition for yourself or an immediate family member after two years of employment.

Time Off: Paid and unpaid time off for vacation, personal health, and family care.

Well-being Programs: Resources to support your physical, mental, and spiritual health.

Employee Discounts: Discounts on sports tickets, gym memberships, event tickets, and more.

Professional Development: Opportunities for growth and development through various training programs and resources.

If you are passionate, thrive in a fast-paced environment and are ready to take your career to the next level, we would love to hear from you.

Job Details:

We are seeking a dynamic, self-motivated Consulting Hospital Practice Coordinator to join our team. This role will be responsible for managing the daily administrative functions of our healthcare consulting practice, ensuring that all operations run smoothly and efficiently. You will work closely with our team of medical professionals, helping them to deliver excellent patient care by providing top-notch administrative support. This is a full-time role that offers a competitive salary and benefits package, and the opportunity to make a significant impact in a fast-paced, growing healthcare organization.

Responsibilities:

1. Manage and maintain calendars for medical professionals, scheduling appointments, meetings, and consultations as necessary.
2. Organize, file, and retrieve corporate documents, records, and reports.
3. Coordinate and manage lease agreements for the hospital practice.
4. Serve as a liaison between the consulting practice and other departments or external parties, ensuring clear and effective communication.
5. Utilize Microsoft Excel and other MS Office Suite tools to create reports, track expenses, and manage budgets.
6. Handle invoicing, including the preparation, distribution, and tracking of invoices.
7. Assist with the management of administrative functions, including the coordination of staff schedules, the maintenance of office supplies, and the handling of mail and deliveries.
8. Perform other administrative duties as assigned, such as data entry, file management, and project coordination.

Qualifications:

1. A minimum of 2 years of experience in an administrative role, preferably in a healthcare or consulting setting.
2. Exceptional organizational skills and attention to detail.
3. Proficiency in Microsoft Excel and other MS Office Suite applications.
4. Strong communication skills, both written and verbal.
5. Proven experience with calendar management and scheduling.
6. Familiarity with the invoicing process, including the preparation and tracking of invoices.
7. Experience with expense management and budgeting.
8. Ability to multi-task and prioritize in a fast-paced environment.
9. Knowledge of administrative procedures, such as filing and record keeping.
10. Experience in leasing or contract management is a plus.

In this role, you will have the opportunity to work in a fast-paced and dynamic environment where your skills and expertise will be valued. If you are a detail-oriented professional with strong organizational skills and a passion for healthcare, we would love to hear from you. Apply today to join our team as a Consulting Hospital Practice Coordinator.