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A bit about us:

A well-established and highly regarded full-service business law firm based in Dallas, Texas is seeking an IP Legal Assistant to join its growing Intellectual Property practice. Founded over four decades ago, the firm has built a reputation for deep legal expertise, exceptional client service, and a collaborative workplace culture that has earned it recognition as one of the Dallas Morning News' Top Workplaces for multiple consecutive years.

This firm is committed to diversity, inclusion, and professional development, and has been recognized with the Leadership Council on Legal Diversity (LCLD) Compass Award. It is a place where staff are valued, supported, and encouraged to grow.

Why join us?

Medical dental vision insurance
401(k) matching
Paid Time Off
Paid holidays
Free parking
Great growth opportunity!
Hybrid work schedule (WFH 1 day/week)

Job Details

The IP Legal Assistant supports attorneys in managing U.S. and foreign patent and trademark portfolios. This role is integral to the daily operations of the firm's intellectual property practice, requiring a high level of accuracy, strong organizational skills, and the ability to manage competing priorities in a fast-paced, deadline-driven environment.

Location: Dallas, TX
Schedule: Monday–Friday | 9:00 AM – 6:00 PM (flexible) | 1-hour unpaid lunch
Work Model: Primarily in-office with 1 remote day per week
Classification: Full-Time | Non-Exempt (hourly)
Overtime: Occasional early morning, evening, or weekend overtime may be required

KEY RESPONSIBILITIES
  • Analyze incoming correspondence related to the prosecution of intellectual property rights and enter pertinent data and deadlines into docketing database
  • Prepare docketing reports for attorneys; research and timely respond to docket-related questions; ensure full docket clearance on a daily basis
  • Perform legal support tasks and collaborate with attorneys, staff, and firm departments to complete daily assignments
  • Process, organize, and track assigned attorneys' travel itineraries, expense reports, reimbursements, and check requests
  • Open new matters, interface with firm clients and vendors, and maintain positive ongoing business relationships
  • Enter attorney time on a regular basis and assist with client billing matters

QUALIFICATIONS
Required
  • U.S. patent prosecution knowledge is required
  • High level of accuracy with a strong ability to perform in a fast-paced, deadline-driven environment
  • Self-starter who can anticipate needs, identify problems, find solutions, and meet deadlines with minimal supervision
  • Excellent organization, time management, and written and verbal communication skills
  • Proficiency in docketing database, Microsoft 365, Adobe Acrobat, and a document management system such as iManage
  • Regular, consistent, and punctual attendance
  • Ability to work occasional overtime (early mornings, evenings, or weekends) as needed
  • Willingness to participate in ongoing internal and external IP law and docketing training

Preferred (Not Required)
  • Foreign patent prosecution knowledge
  • Trademark prosecution knowledge

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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