Law Firm Office Manager
- $140,000 - $160,000
- San Diego, CA
Hybrid From San Diego, CA
A bit about us:
This law firm is a boutique litigation practice based in Southern California, known for its focused expertise in insurance defense and civil litigation. The attorneys provide strategic representation for clients across a range of matters including personal injury, construction defect, product liability, and general liability claims. With a client-centered approach, the firm emphasizes responsiveness, efficiency, and strong courtroom advocacy. Its team combines deep legal knowledge with practical experience, allowing them to navigate complex cases and deliver favorable outcomes. Collaboration and communication are key strengths, enabling the firm to build lasting relationships with insurers, businesses, and individuals. The practice is respected for its professionalism, integrity, and consistent results in both trial and appellate courts.
Why join us?
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Job Details
Please Note:
This position is hybrid, NOT100% remote which means that the ideal candidate must be located in or around San Diego, unless they don't mind a very long commute. All candidates must have experience managing a law office.
Job Details:
We are on the hunt for a dynamic, experienced, and detail-oriented Permanent Law Firm Office Manager to join our esteemed legal firm. This role offers a fantastic opportunity to take the helm of our administrative operations and play a pivotal part in maintaining and enhancing our firm's efficiency and productivity. The ideal candidate will have a proven track record in administrative management, preferably within the legal industry, and will be adept at juggling multiple tasks while ensuring the smooth running of our firm.
Responsibilities:
As our Office Manager, you will be responsible for a wide range of tasks, including but not limited to:
1. Overseeing day-to-day office operations and ensuring the smooth running of the firm.
2. Managing and maintaining office services by organizing office operations and procedures, controlling correspondence, designing filing systems, and reviewing and approving supply requisitions.
3. Implementing and monitoring office policies and procedures.
4. Managing relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
5. Managing contract and price negotiations with office vendors, service providers, and office lease.
6. Managing the firm's administrative staff, providing training, guidance, and feedback.
7. Assisting in the onboarding process for new hires.
8. Coordinating with IT department on all office equipment.
9. Ensuring that the office is kept in an orderly and clean manner.
10. Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
Qualifications:
The ideal candidate for this role will possess the following qualifications:
1. A minimum of 5 years of experience in an administrative role, preferably within a law firm or legal setting.
2. Proven experience as a Law Firm Office manager
3. Knowledge of office administrator responsibilities, systems, and procedures.
4. Proficiency in MS Office (MS Excel and MS Outlook, in particular).
5. Hands-on experience with office machines (e.g. fax machines and printers).
6. Excellent time management skills and ability to multi-task and prioritize work.
7. Attention to detail and problem-solving skills.
8. Excellent written and verbal communication skills.
9. Strong organizational and planning skills in a fast-paced environment.
10. A creative mind with an ability to suggest improvements.
11. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
If you are a proactive, professional, and dedicated individual who is ready to take on the challenge of managing our office's administrative functions, we would love to hear from you. Join our team and play a crucial role in the success of our legal firm.
This position is hybrid, NOT100% remote which means that the ideal candidate must be located in or around San Diego, unless they don't mind a very long commute. All candidates must have experience managing a law office.
Job Details:
We are on the hunt for a dynamic, experienced, and detail-oriented Permanent Law Firm Office Manager to join our esteemed legal firm. This role offers a fantastic opportunity to take the helm of our administrative operations and play a pivotal part in maintaining and enhancing our firm's efficiency and productivity. The ideal candidate will have a proven track record in administrative management, preferably within the legal industry, and will be adept at juggling multiple tasks while ensuring the smooth running of our firm.
Responsibilities:
As our Office Manager, you will be responsible for a wide range of tasks, including but not limited to:
1. Overseeing day-to-day office operations and ensuring the smooth running of the firm.
2. Managing and maintaining office services by organizing office operations and procedures, controlling correspondence, designing filing systems, and reviewing and approving supply requisitions.
3. Implementing and monitoring office policies and procedures.
4. Managing relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
5. Managing contract and price negotiations with office vendors, service providers, and office lease.
6. Managing the firm's administrative staff, providing training, guidance, and feedback.
7. Assisting in the onboarding process for new hires.
8. Coordinating with IT department on all office equipment.
9. Ensuring that the office is kept in an orderly and clean manner.
10. Planning and coordinating administrative procedures and systems and devising ways to streamline processes.
Qualifications:
The ideal candidate for this role will possess the following qualifications:
1. A minimum of 5 years of experience in an administrative role, preferably within a law firm or legal setting.
2. Proven experience as a Law Firm Office manager
3. Knowledge of office administrator responsibilities, systems, and procedures.
4. Proficiency in MS Office (MS Excel and MS Outlook, in particular).
5. Hands-on experience with office machines (e.g. fax machines and printers).
6. Excellent time management skills and ability to multi-task and prioritize work.
7. Attention to detail and problem-solving skills.
8. Excellent written and verbal communication skills.
9. Strong organizational and planning skills in a fast-paced environment.
10. A creative mind with an ability to suggest improvements.
11. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
If you are a proactive, professional, and dedicated individual who is ready to take on the challenge of managing our office's administrative functions, we would love to hear from you. Join our team and play a crucial role in the success of our legal firm.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.