Legal Assistant
- $60,000 - $70,000
- Indianapolis, IN
Hybrid Opportunity
A bit about us:
We are an industrial construction company seeking a highly motivated, detail-oriented Legal Assistant to join the team. This position allows you to play a pivotal role in the administration and compliance of construction business operations.
Why join us?
Competitive Pay with Bonus
PTO and Paid Holidays
Paid Volunteer Time Off
401K/Profit Sharing with company match
Medical, Dental, and Vision Insurance
Life, AD&D and Disability benefits
Pet Insurance
Tuition Assistance
PTO and Paid Holidays
Paid Volunteer Time Off
401K/Profit Sharing with company match
Medical, Dental, and Vision Insurance
Life, AD&D and Disability benefits
Pet Insurance
Tuition Assistance
Job Details
As the Legal Assistant, you will:
Provide support to Chief Risk Officer/General Counsel, Paralegal, and other designated team members.
Regular administrative duties as needed including filing, drafting letters, legal documents, manuals, policies and procedures and templates for legal and risk management.
Assist in drafting and reviewing construction contracts, including but not limited to, customer agreements, subcontractor agreements, and supplier contracts.
Support the legal team in managing disputes, claims, and litigation.
Coordinate with project managers, engineers, and other stakeholders to gather information and documents relevant to legal matters.
Maintain organized files and documentation for all legal matters.
Assist in the preparation of legal presentations, reports, and summaries for internal use.
Assist in managing company’s contractor licenses ensuring compliance with regulations and renewals.
Coordinate permits for construction projects, ensuring timely acquisition and compliance.
Assist with drafting of real estate documents, leases, extensions and amendments.
Assist with managing company’s secretary of state registrations and local business licensing ensuring timely renewals.
Support contract workflow with internal and external customers.
Assist with drafting shareholder and board of director meeting notice, minutes and consents as needed.
Administer and update content on internal SharePoint site for Legal and Risk Management departments.
Manage time reports and expense reports.
Manage and update legal and risk management communications both internally on company intranet/SharePoint and externally through company marketing department.
Prepare agendas for meetings as directed, take notes during various monthly meetings and type and distribute.
Prepare various reports and presentations utilizing legal and risk management data.
Maintain legal and risk management calendars.
Other job responsibilities and assignments will be assigned and directed by supervisor.
REQUIREMENTS AND QUALIFICATIONS
Minimum of 5 years of administrative experience in legal/risk management and/or corporate setting.
Excellent verbal and written communication skills.
Excellent writing and grammatical skills.
Excellent organizational skills and attention to detail.
Ability to present complex data in clear, concise text.
Ability to meet deadlines and work independently.
Ability to edit and proofread work of colleagues.
Proficient with Microsoft Office Suite including SharePoint/Teams along wit the ability to learn internal systems.
Proficient with Adobe Acrobat and Bluebeam.
High School Diploma or equivalent required; Bachelor’s Degree preferred.
Provide support to Chief Risk Officer/General Counsel, Paralegal, and other designated team members.
Regular administrative duties as needed including filing, drafting letters, legal documents, manuals, policies and procedures and templates for legal and risk management.
Assist in drafting and reviewing construction contracts, including but not limited to, customer agreements, subcontractor agreements, and supplier contracts.
Support the legal team in managing disputes, claims, and litigation.
Coordinate with project managers, engineers, and other stakeholders to gather information and documents relevant to legal matters.
Maintain organized files and documentation for all legal matters.
Assist in the preparation of legal presentations, reports, and summaries for internal use.
Assist in managing company’s contractor licenses ensuring compliance with regulations and renewals.
Coordinate permits for construction projects, ensuring timely acquisition and compliance.
Assist with drafting of real estate documents, leases, extensions and amendments.
Assist with managing company’s secretary of state registrations and local business licensing ensuring timely renewals.
Support contract workflow with internal and external customers.
Assist with drafting shareholder and board of director meeting notice, minutes and consents as needed.
Administer and update content on internal SharePoint site for Legal and Risk Management departments.
Manage time reports and expense reports.
Manage and update legal and risk management communications both internally on company intranet/SharePoint and externally through company marketing department.
Prepare agendas for meetings as directed, take notes during various monthly meetings and type and distribute.
Prepare various reports and presentations utilizing legal and risk management data.
Maintain legal and risk management calendars.
Other job responsibilities and assignments will be assigned and directed by supervisor.
REQUIREMENTS AND QUALIFICATIONS
Minimum of 5 years of administrative experience in legal/risk management and/or corporate setting.
Excellent verbal and written communication skills.
Excellent writing and grammatical skills.
Excellent organizational skills and attention to detail.
Ability to present complex data in clear, concise text.
Ability to meet deadlines and work independently.
Ability to edit and proofread work of colleagues.
Proficient with Microsoft Office Suite including SharePoint/Teams along wit the ability to learn internal systems.
Proficient with Adobe Acrobat and Bluebeam.
High School Diploma or equivalent required; Bachelor’s Degree preferred.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.