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A bit about us:

We are seeking a dynamic, organized, and detail-oriented individual to join our team as a Legal Secretary. This is an excellent opportunity for someone who thrives in a fast-paced, challenging environment, and who enjoys working collaboratively with a team of professionals. The successful candidate will provide high-level administrative support to our managing partners, ensuring the smooth operation of our legal office. This role requires a deep understanding of legal procedures, excellent communication skills, and a strong ability to multitask.

Why join us?

Medical/Dental/Vision
401k with match
FSA
Life insurance/ AD&D
Hospital indemnity insurance
Short and long term disability
4 Days onsite one day Remote
Employee discounts

Job Details

Responsibilities:

  • Provide comprehensive secretarial and administrative support to managing partners, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and edit legal documents and correspondence including letters, memos, court papers, and reports.
  • Conduct legal research and prepare reports on findings.
  • Review and manage contracts to ensure legal compliance.
  • Maintain strict confidentiality of sensitive information.
  • Manage email correspondence, ensuring all emails are responded to in a timely and professional manner.
  • Prepare and manage expense reports.
  • Coordinate and manage document filing system, ensuring all legal documents are accurately maintained and updated.
  • Assist in preparing presentations and materials for meetings.
  • Collaborate with the legal team to ensure efficient and effective office operations.
  • Use critical thinking and decision-making skills to solve problems and improve office procedures.

Qualifications:

  • A minimum of 5 years of experience as a Legal Secretary.
  • At least 2 years of litigation experience.
  • Exceptional attention to detail and problem-solving skills.
  • Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Proven experience in email and document management.
  • Excellent written and verbal communication skills.
  • Strong research skills and a good understanding of legal terminologies and procedures.
  • Proven experience in preparing legal documents and managing contracts.
  • Ability to maintain strict confidentiality and manage sensitive information.
  • Exceptional multitasking and organizational skills.
  • Strong teamwork skills and the ability to work collaboratively with a diverse team.
  • Proven experience in preparing and managing expense reports.
  • Excellent presentation skills, with a keen eye for detail in proofreading.
  • A strong understanding of legal administration and compliance.
  • Excellent writing and editing skills.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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