Office Manager - Construction Company

The Office Manager in a construction company plays a pivotal role in ensuring the smooth operation of administrative functions and serves as a key liaison between office staff, field teams, clients, and subcontractors. This position is responsible for managing office operations, supporting project administration, and maintaining effective communication across all departments.

Job Details

We are seeking a highly efficient and organized Office Manager to join our dynamic team in the construction industry. This role requires you to be the backbone of our operations, ensuring the smooth running of our office on a day-to-day basis. You will be the first point of contact for all office-related matters and will have the opportunity to make a significant impact on our business operations. This is a full-time position, requiring a minimum of 5 years of relevant experience.

Responsibilities

As the Office Manager, you will be responsible for a wide range of tasks that ensure the effective operation of our office. Your duties will include:

1. Overseeing and coordinating all office activities and operations to secure efficiency and compliance to company policies.
2. Supervising administrative staff and dividing responsibilities to ensure performance.
3. Managing agendas for upper management, assist in planning appointments, board meetings, conferences etc.
4. Managing phone calls and correspondence (e-mail, letters, packages etc.)
5. Support budgeting and bookkeeping procedures, including managing contracts and invoices.
6. Create and update records and databases with personnel, financial and other data.
7. Track stocks of office supplies and place orders when necessary.
8. Submit timely reports and prepare presentations/proposals as assigned.
9. Assist colleagues whenever necessary, fostering a supportive and efficient office environment.

Qualifications

The ideal candidate will have the following qualifications:

1. Proven experience as an Office Manager or Administrative Assistant in the construction industry.
2. Outstanding communication and interpersonal abilities.
3. Excellent organizational and leadership skills.
4. Familiarity with office management procedures and basic accounting principles.
5. Excellent knowledge of MS Office and office management software.
6. Qualifications in secretarial studies will be an advantage.
7. High school diploma; BSc/BA in office administration or relevant field is preferred.

Our Office Manager will need to have a strong understanding of construction industry practices, and be able to multi-task efficiently. You should also possess exceptional communication skills and demonstrate leadership capabilities. This is an excellent opportunity for an individual who is passionate about the construction industry and wants to make a significant contribution to our team. If you have the necessary skills and experience, we would love to hear from you.