Office Manager
Rapidly Growing Company - Career Advancement Opportunities
- Corrales, NM
- $20 - $30
- Hourly
- Managed by Jobot Pro: Daniel Gonzalez
A bit about us:
We are currently seeking a dynamic and experienced Consulting Office Manager to join our fast-paced finance firm. This role presents a unique opportunity to lead, manage and improve our office operations while working closely with our consulting team. As the Consulting Office Manager, you will be the backbone of our daily operations, ensuring smooth and efficient business processes. You will be the point of contact for all employees, providing administrative support and managing their queries. Your role is crucial for the growth and efficiency of our business.
Why join us?
This role offers a unique opportunity to take on a leadership position within a growing finance firm. If you are a seasoned office manager with a passion for efficiency and a knack for leadership, we would love to hear from you.
Job Details
Responsibilities:
1. Oversee and support all administrative duties in the office and ensure the office operates smoothly.
2. Manage office supplies inventory and place orders as necessary.
3. Implement and monitor office policies and procedures, and ensure they are adhered to.
4. Handle all HR related tasks including but not limited to recruitment, onboarding, employee records, payroll, and benefits.
5. Perform bookkeeping duties including managing accounts receivable and payable, budgeting, and financial forecasting using QuickBooks Online.
6. Develop and manage client relationships, ensuring high levels of customer satisfaction.
7. Coordinate with IT department on all office equipment and manage contract and price negotiations with office vendors, service providers, and office lease.
8. Organize and supervise other office activities such as events, meetings, and team-building activities.
9. Ensure the office environment is safe, clean, and enjoyable for all employees.
Qualifications:
1. Bachelor’s degree in Business Administration, Management, or related field.
2. Minimum of 5 years of experience in an office management role, preferably within the finance industry.
3. Proficient in QuickBooks Online and other office management software.
4. Strong knowledge and experience in human resource practices, payroll, and benefits administration.
5. Excellent organizational and leadership skills, with an ability to manage multiple tasks simultaneously.
6. Superior problem-solving skills and strong decision-making capability.
7. Excellent written and verbal communication skills.
8. Strong interpersonal skills with an ability to interact with individuals at all levels of the organization.
9. Ability to handle sensitive information with the highest degree of integrity and confidentiality.
10. Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines.
1. Oversee and support all administrative duties in the office and ensure the office operates smoothly.
2. Manage office supplies inventory and place orders as necessary.
3. Implement and monitor office policies and procedures, and ensure they are adhered to.
4. Handle all HR related tasks including but not limited to recruitment, onboarding, employee records, payroll, and benefits.
5. Perform bookkeeping duties including managing accounts receivable and payable, budgeting, and financial forecasting using QuickBooks Online.
6. Develop and manage client relationships, ensuring high levels of customer satisfaction.
7. Coordinate with IT department on all office equipment and manage contract and price negotiations with office vendors, service providers, and office lease.
8. Organize and supervise other office activities such as events, meetings, and team-building activities.
9. Ensure the office environment is safe, clean, and enjoyable for all employees.
Qualifications:
1. Bachelor’s degree in Business Administration, Management, or related field.
2. Minimum of 5 years of experience in an office management role, preferably within the finance industry.
3. Proficient in QuickBooks Online and other office management software.
4. Strong knowledge and experience in human resource practices, payroll, and benefits administration.
5. Excellent organizational and leadership skills, with an ability to manage multiple tasks simultaneously.
6. Superior problem-solving skills and strong decision-making capability.
7. Excellent written and verbal communication skills.
8. Strong interpersonal skills with an ability to interact with individuals at all levels of the organization.
9. Ability to handle sensitive information with the highest degree of integrity and confidentiality.
10. Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines.
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Job Details