Office Manager
- $50,000 - $60,000
- Pittsburgh, PA
Strong office leader needed for brand new office in Downtown Pittsburgh! Hybrid work schedule!
A bit about us:
We are seeking a highly organized and proactive Office Manager to support the daily operations of our brand-new office. This role is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and is passionate about creating a smooth and welcoming workplace experience.
Why join us?
- Medical, Dental, Vision
- Hybrid work schedule (2 days remote)
- 35 hour work weeks
- Generous PTO + sick leave
- Exponential growth opportunities
Job Details
Key Responsibilities:
Office Supplies Management
Travel Coordination
Meeting & Calendar Management
Front Desk & Visitor Experience
Administrative Support
Qualifications
Office Supplies Management
- Order, stock, and maintain inventory of office supplies and equipment
- Liaise with vendors and service providers
Travel Coordination
- Arrange domestic and international travel for staff, including flights, hotels, and transportation
- Manage itineraries and expense tracking
Meeting & Calendar Management
- Schedule and coordinate meetings, conference calls, and appointments
- Prepare meeting materials and ensure technology setup
Front Desk & Visitor Experience
- Greet and assist visitors, clients, and vendors
- Maintain a professional and friendly reception area
Administrative Support
- Create and manage documents, presentations, and reports using Excel and PowerPoint
- Support onboarding of new employees and assist with HR-related tasks
Qualifications
- Proven experience as an Office Manager or Administrative Coordinator
- Strong proficiency in Microsoft Excel and PowerPoint
- Exceptional organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Ability to work independently and take initiative
- Experience with travel booking platforms and calendar tools (e.g., Outlook, Google Calendar)
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.