Office Manager

Premier Real Estate Company seeking an Office manager for short-term temporary coverage.

Job Details:

We are seeking a dynamic and experienced Consulting Office Manager to join our high-performance team. This position plays a pivotal role in managing the day-to-day operations of our fast-paced consulting firm. The successful candidate will be responsible for managing a variety of tasks, including real estate accounting, administrative duties, and client relations. This role demands a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously. If you are a motivated self-starter with a knack for multitasking and have a passion for maintaining an efficient office environment, this is the perfect opportunity for you.

Responsibilities:

1. Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.
2. Manage office supplies inventory and place orders as necessary.
3. Perform receptionist duties: greet visitors, answer and direct phone calls, and manage mail and package deliveries.
4. Assist with planning and coordinating office events and meetings.
5. Handle all office invoices, ensure all bills are paid promptly, and handle payroll duties.
6. Manage contract and price negotiations with office vendors, service providers, and office lease.
7. Maintain a safe and secure working environment.
8. Handle real estate accounting tasks, including tracking and managing property expenses, preparing financial reports, and assisting with budget preparation.
9. Develop and implement office policies and procedures, and ensure they are adhered to by staff.
10. Assist in onboarding process for new hires.

Qualifications:

1. Bachelor's degree in Business Administration, Finance, or related field.
2. A minimum of 5 years of experience in office administration or management.
3. Proven experience in real estate accounting is a must.
4. Exceptional organizational skills, including the ability to multitask, manage projects, and prioritize tasks.
5. Excellent communication and interpersonal skills.
6. Proficiency in Microsoft Office Suite and other office management software.
7. Strong attention to detail and problem-solving skills.
8. Ability to work under pressure in a fast-paced environment.
9. Experience with budget preparation and expense management.
10. Familiarity with basic HR duties, including onboarding and benefits administration.