Office Manager
- $60,000 - $75,000
- Vancouver, WA
Office Manager handling contracts, basic bookkeeping, and administrative duties
A bit about us:
Our client is a well established commercial contractor focusing on large commercial projects. They have been established for close to two decades, and have a team of highly knowledgeable professionals behind them. As they expand they are seeking a project accountant to join their team. Qualified applicants will have a bachelors degree in accounting, strong full cycle accounting experiences, and a tenacity to learn and grow.
Why join us?
- medial
- 401k with a 4% match
- PTO
- paid holidays
- bonus eligible position (10%)
- additional bonus opportunities available
Job Details
Job Overview:
We are seeking an organized and proactive Office Manager to oversee daily office operations, handle clerical duties, review contracts, and manage purchase orders. This role will be pivotal in ensuring efficient office functionality, supporting multiple departments, and assisting in contract and procurement activities.
Key Responsibilities
Office Administration:
Manage and maintain office supplies, equipment, and facilities. Handle incoming and outgoing correspondence, filing, and record-keeping.
Clerical Support:
Provide administrative assistance to various departments, including document preparation, data entry, scheduling meetings, and coordinating travel arrangements as needed.
Contract Review:
Review contracts and agreements, ensuring they meet company standards and identifying areas requiring clarification or revisions. Collaborate with legal or management teams for contract compliance and approvals.
Purchase Order Management:
Process and track purchase orders, coordinate with vendors, and ensure timely delivery of goods and services. Maintain accurate records of purchases and communicate with the finance department for budget tracking.
Communication and Coordination:
Act as a liaison between departments, facilitating effective communication and promoting a collaborative work environment.
Record Maintenance:
Ensure all records, including contracts and purchase orders, are stored securely and in compliance with organizational policies.
Qualifications
Education:
Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
Experience:
3+ years of experience in office management, administration, or a similar role. Experience with contract review and purchase order management is highly desirable.
Skills and Competencies:
Strong organizational and time management abilities.
Excellent communication and interpersonal skills.
Proficiency in MS Office Suite (Word, Excel, Outlook) and office management software.
Detail-oriented, with the ability to handle confidential information.
Knowledge of basic contract and procurement procedures.
We are seeking an organized and proactive Office Manager to oversee daily office operations, handle clerical duties, review contracts, and manage purchase orders. This role will be pivotal in ensuring efficient office functionality, supporting multiple departments, and assisting in contract and procurement activities.
Key Responsibilities
Office Administration:
Manage and maintain office supplies, equipment, and facilities. Handle incoming and outgoing correspondence, filing, and record-keeping.
Clerical Support:
Provide administrative assistance to various departments, including document preparation, data entry, scheduling meetings, and coordinating travel arrangements as needed.
Contract Review:
Review contracts and agreements, ensuring they meet company standards and identifying areas requiring clarification or revisions. Collaborate with legal or management teams for contract compliance and approvals.
Purchase Order Management:
Process and track purchase orders, coordinate with vendors, and ensure timely delivery of goods and services. Maintain accurate records of purchases and communicate with the finance department for budget tracking.
Communication and Coordination:
Act as a liaison between departments, facilitating effective communication and promoting a collaborative work environment.
Record Maintenance:
Ensure all records, including contracts and purchase orders, are stored securely and in compliance with organizational policies.
Qualifications
Education:
Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
Experience:
3+ years of experience in office management, administration, or a similar role. Experience with contract review and purchase order management is highly desirable.
Skills and Competencies:
Strong organizational and time management abilities.
Excellent communication and interpersonal skills.
Proficiency in MS Office Suite (Word, Excel, Outlook) and office management software.
Detail-oriented, with the ability to handle confidential information.
Knowledge of basic contract and procurement procedures.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.