Payroll specialist
- $24 - $30
- Austin, TX
Hybrid, benefits, medical, dental, vision, 401k, PTO
A bit about us:
Our client is a technology-driven organization focused on improving community safety and operational efficiency through innovative solutions. The team is dedicated to leveraging data, automation, and modern technology to support safer, smarter, and more connected environments.
Why join us?
- hybrid
- medical
- dental
- vision
- 401k
- PTO
- Paid holidays
Job Details
Overview:
Our client is seeking a detail-oriented Payroll Specialist to support payroll operations across the U.S. and Canada. This role will play a key part in maintaining accurate payroll and financial data, ensuring compliance, and collaborating closely with both Finance and People Operations teams. The ideal candidate will have a strong understanding of accounting principles, experience with payroll processing, and advanced Excel proficiency.
Responsibilities:
Manage, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Prepare and maintain accurate records and reports of payroll transactions.
Complete weekly/biweekly payroll cycles, including cash requirements, payroll reconciliations, and wage/vacation accruals for month-end reporting.
Process off-cycle adjustments, workers’ compensation payments, and special checks as needed.
Track and report information to satisfy state and provincial requirements.
Respond to employee inquiries related to payroll and compensation.
Facilitate audits by providing accurate records and documentation.
Assist with commission calculations and management processes.
Review and post expense reports using internal expense management software.
Support Accounts Payable tasks, including posting and reviewing billings and approvals.
Qualifications:
College diploma in Accounting preferred; payroll certification(s) a plus.
1–2 years of relevant payroll or accounting experience (U.S. and/or Canada payroll experience preferred).
Proficiency with accounting and payroll software (e.g., ADP or similar systems).
Intermediate to advanced Excel skills (pivot tables, XLOOKUP, formulas).
Strong understanding of payroll journal entries and accounting processes.
Knowledge of compliance with state and provincial payroll regulations.
Ability to analyze and resolve payroll discrepancies accurately and efficiently.
High level of attention to detail, accuracy, and confidentiality.
Strong organizational and time management skills.
Our client is seeking a detail-oriented Payroll Specialist to support payroll operations across the U.S. and Canada. This role will play a key part in maintaining accurate payroll and financial data, ensuring compliance, and collaborating closely with both Finance and People Operations teams. The ideal candidate will have a strong understanding of accounting principles, experience with payroll processing, and advanced Excel proficiency.
Responsibilities:
Manage, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Prepare and maintain accurate records and reports of payroll transactions.
Complete weekly/biweekly payroll cycles, including cash requirements, payroll reconciliations, and wage/vacation accruals for month-end reporting.
Process off-cycle adjustments, workers’ compensation payments, and special checks as needed.
Track and report information to satisfy state and provincial requirements.
Respond to employee inquiries related to payroll and compensation.
Facilitate audits by providing accurate records and documentation.
Assist with commission calculations and management processes.
Review and post expense reports using internal expense management software.
Support Accounts Payable tasks, including posting and reviewing billings and approvals.
Qualifications:
College diploma in Accounting preferred; payroll certification(s) a plus.
1–2 years of relevant payroll or accounting experience (U.S. and/or Canada payroll experience preferred).
Proficiency with accounting and payroll software (e.g., ADP or similar systems).
Intermediate to advanced Excel skills (pivot tables, XLOOKUP, formulas).
Strong understanding of payroll journal entries and accounting processes.
Knowledge of compliance with state and provincial payroll regulations.
Ability to analyze and resolve payroll discrepancies accurately and efficiently.
High level of attention to detail, accuracy, and confidentiality.
Strong organizational and time management skills.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy