Shipping and Receiving Specialist
- $20 - $25
- Pomona, CA
Shipping Administrative Assistant
A bit about us:
A privately held HVAC sheet‑metal manufacturer based in Southern California, this company produces rectangular, round/spiral, and flat‑oval duct and fittings, along with welded grease duct and specialty components for exhaust and dust‑collection systems. With a multi‑site footprint across the Western U.S. and beyond, the team supports mechanical contractors with quick‑turn stock options and around‑the‑clock deliveries for project work. A modern fabrication platform—featuring multiple coil lines, spiral machines, CNC laser and plasma cutting, spiral elbow forming, and robotic welding—pairs with broad material capability (galvanized, stainless, aluminum, black iron, and coated steels) and industry‑standard connection systems to deliver everything from fast‑track TI packages to large, multi‑phase institutional, commercial, and industrial scopes.
Why join us?
Why you’ll love it here
Join a regional leader in sheet metal & duct fabrication that’s scaling fast and investing heavily in people, process, and tech.
What sets this apart: National leader with 5 locations nationwide
Clear growth path
Hands‑on learning
Competitive pay + 100 % paid benefits: Full package including PTO and 401(k) with 4% match
Join a regional leader in sheet metal & duct fabrication that’s scaling fast and investing heavily in people, process, and tech.
What sets this apart: National leader with 5 locations nationwide
Clear growth path
Hands‑on learning
Competitive pay + 100 % paid benefits: Full package including PTO and 401(k) with 4% match
Job Details
What You’ll Do
Prepare and process import/export shipping documentation and delivery schedules
Organize and maintain formal packing lists, shipping records, and route spreadsheets
Coordinate daily with carriers, internal departments, and customers to ensure timely deliveries
Communicate with the purchasing, sales, and accounting teams to align shipping and billing details
Track shipments and provide proactive updates to the Shipping Manager and customers
Scan and file delivery slips and maintain digital documentation accuracy
Support the Shipping Manager by handling emails, phone calls, and priority communication
Uphold company values in Safety, Customer Focus, Teamwork, and Integrity
What You Bring
High school diploma or GED required
Experience in a manufacturing, distribution, or logistics environment preferred
Sheet metal/HVAC industry experience a plus but not required
Excellent communication and coordination skills across multiple departments
Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office (especially Excel)
Self-motivated, organized, and adaptable with a positive attitude
Prepare and process import/export shipping documentation and delivery schedules
Organize and maintain formal packing lists, shipping records, and route spreadsheets
Coordinate daily with carriers, internal departments, and customers to ensure timely deliveries
Communicate with the purchasing, sales, and accounting teams to align shipping and billing details
Track shipments and provide proactive updates to the Shipping Manager and customers
Scan and file delivery slips and maintain digital documentation accuracy
Support the Shipping Manager by handling emails, phone calls, and priority communication
Uphold company values in Safety, Customer Focus, Teamwork, and Integrity
What You Bring
High school diploma or GED required
Experience in a manufacturing, distribution, or logistics environment preferred
Sheet metal/HVAC industry experience a plus but not required
Excellent communication and coordination skills across multiple departments
Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
Proficiency in Microsoft Office (especially Excel)
Self-motivated, organized, and adaptable with a positive attitude
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy